Administrative Specialist 1
About The Position
At the Oregon Board of Parole and Post-Prison Supervision, we work in partnership with the Department of Corrections and local community corrections to protect communities and reduce the risk of repeat criminal behavior. Our decisions – guided by law, victim interests, and evidence-based practices – shape prison terms, release conditions, and supervision for offenders in the justice system. We are seeking a detail‑oriented Administrative Specialist 1 to support the accurate processing and review of Morrissey and Local Sanction actions. In this role, you will ensure requests meet agency policies and OAR requirements, verify supervision types, calculate sanction days, and determine appropriate Board involvement based on case details and risk factors. You will maintain precise records, update sentence computations, track sanctions and revocations, and communicate Board actions clearly and promptly. This position plays a critical role in ensuring accurate, compliant, and timely case processing.
Requirements
- Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience.
- Must be LEDS certified or be able to obtain certification within 90 days of hire.
Nice To Haves
- Exceptional accuracy and attention to detail.
- Ability to interpret and apply Oregon Administrative Rules, Board policies, and statutory requirements with confidence.
- Clear and professional communication skills.
- Ability to work independently in a fast‑paced, deadline‑driven environment while exercising sound judgment and discretion.
- Strong customer service orientation, maintaining professionalism and composure during sensitive or high-pressure inquiries.
- Commitment to confidentiality and adherence to privacy laws, agency policy, and records management standards.
Responsibilities
- Ensure requests meet agency policies and OAR requirements.
- Verify supervision types.
- Calculate sanction days.
- Determine appropriate Board involvement based on case details and risk factors.
- Maintain precise records.
- Update sentence computations.
- Track sanctions and revocations.
- Communicate Board actions clearly and promptly.
Benefits
- Comprehensive Health Coverage: Low-cost medical, vision, and dental plans for you and your family.
- Additional benefits include life insurance, short- and long-term disability, deferred compensation savings plans, and flexible spending accounts for health and childcare.
- Generous Paid Time Off: 11 holidays, 3 personal business days, monthly sick leave and vacation leave that increases with years of service.
- Retirement Benefits: Membership in Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
- Wellness Resources: Support for work-life balance, health, and overall well-being.
- Career Development: Opportunities for professional growth and advancement.
- Commuting: Access to Get There - Oregon’s carpool matching tool and trip planner.
- Student Loan Forgiveness: Potential eligibility for the Public Service Loan Forgiveness (PSLF) program.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
