Manufactured Structure Ownership Specialist (Administrative Specialist 1)
About The Position
Our mission... To equitably protect and empower consumers and workers while maintaining a predictable yet innovative regulatory environment for the businesses we regulate. The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses. This position is with the Building Codes Division (BCD). BCD adopts and enforces the statewide building code relating to the construction, reconstruction, alteration and repair of buildings and other structures and the installation of mechanical, plumbing, and electrical devices and equipment. This position is represented by the American Federation of State, County and Municipal Employees union (AFSCME).
Requirements
- Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data OR An equivalent combination of education and experience.
- Skills in performing a variety of clerical functions, communicating orally and in writing, organizing work, and applying rules and policies to work performed.
- Skills in typing and in operating office equipment such as fax machine, various copy machines, word processor, and multi-line phone systems.
- Experience with Excel and Access applicable software.
- Ability to organize information and prepare reports.
- Skills in operating a computer terminal to enter, update, correct, and retrieve information.
- Must have a valid driver's license and a satisfactory driving record.
- Subject to a fingerprint background check for any convictions directly related to its duties and responsibilities.
Nice To Haves
- Able to speak, read, and write Spanish fluently.
Responsibilities
- Provide administrative support to the Manufactured Home Ownership Documents System (MHODS) Program.
- Reviewing and processing documents.
- Organizing information, materials and systems.
- Assisting with administrative support functions such as performing a cursory review of plans submitted to ensure all necessary information has been submitted to expedite the plan review process.
- Assisting with taking in plans and selling a full range of permits to construction contractors and the general public.
- Assisting with the MHODS process to ensure applications are processed and documents are issued in a timely manner.
Benefits
- Rewarding work in a productive and creative environment
- Colleagues who are passionate about public service
- Work/life balance
- 11 paid holidays a year
- Competitive benefits package
- Advancement and learning opportunities
- Possible eligibility for the Public Service Loan Forgiveness Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
