Part-Time Administrative Services Specialist

Kleinfelder Inc•Tampa, FL

1d•Onsite

About The Position

Our Tampa, FL office has an opening for a part-time Administrative Services Specialist. We are looking for a highly motivated, organized individual who can assist in delivering on internal and external client requests in a fast-paced environment. The individual must demonstrate a working understanding of our business and be able to assist in facilitating the group's objectives. The ideal candidate will work closely with the Administrative Supervisor to ensure the needs of the Tampa office are met.

Requirements

Excellent problem-solving skills and the ability to work independently are a must.
Strong communication skills - verbal and written
Competent in Microsoft Office Suite
Strict attention to detail
Ability to work with a diverse group of individuals toward a common set of goals
Ability to manage multiple tasks with frequent interruptions
A can-do, team attitude
5 - 6 years of related experience
2 - 3 years of business administration experience
Knowledge of applicable laws and regulations required
Advanced knowledge of MS Office including Word, Excel and PowerPoint required
Following an offer, candidates will be required to satisfactorily complete employment reference checks, verification of professional licensure and/or educational credentials, a motor vehicle report (MVR), and a comprehensive background check.

Nice To Haves

PREFERENCE WILL BE GIVEN TO THOSE WITH EXPERIENCE IN ENGINEERING OR ENVIRONMENTAL SERVICES
Familiarity of Deltek desired
Deltek database knowledge preferred

Responsibilities

Responsible for all administrative functions of an office in support of project delivery, including: General office and personnel management
Ability to create, edit, and format documents
Knowledge of computer setup including cabling and monitor connection
Facilities, fleet administration, and tracking of certification trainings for EP&P team
Support project managers in contract management, document control, draft invoicing
Assist team with subcontractors and vendor set-ups
Responsible to maintain compliance with company policies