Administrative Services Specialist

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys•Miami, FL

2d•Onsite

About The Position

The Administrative Services Specialist supports the U.S. Attorney's Office for the Southern District of Florida in Miami, Florida, by coordinating facilities and office space, tracking property, purchasing supplies and services, assessing telecommunications needs, and advising management and staff on administrative policies and procedures. The position focuses on facilities and space, purchasing and property, and operational support. The specialist helps keep the office running efficiently by coordinating office services, monitoring spending and financial records, supporting personnel and travel processes, managing records practices, and coordinating administrative projects and events. Duties and assignments increase in complexity as training and experience progress.

Requirements

Be a United States citizen or national.
Males born after December 31, 1959, must be registered with Selective Service or exempt.
At the GS-09 level, qualify through one of the specified routes: at least one year of specialized experience equivalent to GS-07 performing at least two of the listed administrative duties; qualifying graduate education; or an allowed combination of education and experience.
At the GS-11 level, qualify through one of the specified routes: at least one year of specialized experience equivalent to GS-09 performing at least three of the listed administrative duties; qualifying doctoral-level education; or an allowed combination of education and experience.
Submit a resume and required supporting documents; applicants using education to qualify must provide transcripts or the specified course and grade information.
Meet all qualification requirements by the announcement closing date.
Selected applicants must satisfactorily complete pre-employment adjudication, including fingerprint, credit, tax, and drug checks, and must receive a favorable background investigation.
Federal salary payments must be made by direct deposit.
A probationary period may be required.

Responsibilities

Coordinate office services, including purchasing supplies and equipment, tracking property, arranging maintenance, and planning office space.
Track spending, reconcile financial records, and prepare reports to support budget planning and identify funding needs.
Support recruitment, new employee onboarding, training, travel arrangements, and timekeeping.
Guide staff on organizing, maintaining, and protecting records according to agency requirements.
Review office procedures, recommend improvements, and coordinate administrative projects, meetings, and special events.
Assess telecommunications needs and advise management and staff on administrative policies and procedures.