Administrative Services Specialist

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys•Madison, WI

About The Position

The Administrative Services Specialist provides a variety of administrative support services to the United States Attorney’s Office, Western District of Wisconsin. The role monitors and tracks district obligations and expenditures, makes purchases within delegated monetary authority, administers routine contracting and procurement activities, and prepares budget reports. It also involves performing minor maintenance duties, overseeing building-facility projects, and projecting and analyzing space and office-furnishing needs. Responsibilities and assignments become more complex as training and experience progress. The position is announced at the GS-7 and GS-9 levels. Qualification may be met through specialized experience, qualifying education, or a combination of education and experience, with specific criteria varying by grade. Applicants must be U.S. citizens or nationals, meet the qualification requirements by the announcement closing date, and pass required pre-employment checks and a background investigation. A one-year probationary period may be required. Relocation expenses will not be authorized; a recruitment or relocation incentive may be considered based on qualifications.

Requirements

Must be a U.S. citizen or national.
Must meet the applicable GS-7 or GS-9 qualification requirements by the announcement closing date; qualifying experience, education, or a combination may satisfy them.
For GS-7 specialized experience: one year equivalent to GS-5 involving invoice or bill-of-goods review and processing, drafting documents using office automation software, and administrative support in areas such as space management, purchasing, security, internal controls, reproduction, or communications.
For GS-7 education: one full year of progressively higher-level graduate education, or qualifying combinations of graduate education and experience. Alternatively, a bachelor’s degree or expected completion within nine months plus qualifying superior academic achievement may qualify.
For GS-9 specialized experience: one year equivalent to GS-7 involving assistance with tracking obligations or expenditures; administrative support such as space management, security, internal controls, reproduction, or communications; purchasing supplies or equipment; and drafting documents using office automation software.
For GS-9 education: a related master’s or equivalent graduate degree, two full years of progressively higher-level graduate education leading to such a degree, or a related LL.B. or J.D.; qualifying combinations of education and experience may also apply.
Academic degrees and coursework must be from accredited or pre-accredited institutions recognized by the U.S. Department of Education. Foreign education must be shown to be comparable to U.S. accredited education.
Initial appointment is conditioned on satisfactory pre-employment adjudication, including fingerprint, credit, and tax checks, and drug testing; continued employment is subject to a favorable background investigation.
Must be registered for Selective Service if applicable.
May be required to complete a one-year probationary period.

Responsibilities

Monitor and track district obligations and expenditures.
Make purchases within delegated monetary authority.
Administer routine contracting and procurement activities.
Prepare budget reports.
Perform minor maintenance duties and oversee building-facility-related projects.
Project and analyze space and office-furnishing needs.