Administrative Services Officer 4

State of Nevada • Carson City, NV

7d

About The Position

The Administrative Services Division of the Nevada Department of Administration is seeking an Administrative Services Officer 4 in Carson City. The position serves as a business manager for a department, large division, or major program area, leading agency or program budgeting, fiscal operations, financial reporting, accounting, internal controls, automated financial systems, and capital improvement projects. The incumbent works with internal and external partners to resolve issues and support organizational needs, manages program operations, evaluates outcomes, improves efficiency, and may supervise staff.

Under general administrative direction, incumbents at this level serve as the director of administrative or support services for a large and complex department or division with diverse programs, multiple budget accounts, and staff in multiple locations. They have significant authority to make and implement independent decisions and provide high-level administrative advice and support in budget, fiscal management, and business operations. Positions may direct and supervise lower-level Administrative Services Officers as well as professional, technical, and support staff.

Requirements

• Bachelor's degree from an accredited college or university in business administration, accounting, finance, or a related field, and seven years of professional experience in formulating, developing, and analyzing agency budgets; fiscal management; and management of multiple business operations, including two years equivalent to an Administrative Services Officer III in Nevada State service; or an equivalent combination of education and experience.
• Working knowledge of department funding sources and fiscal policies and procedures; specialized auditing principles and practices for governmental programs and activities; organizational planning; budgeting; governmental accounting; fiscal forecasting; contracting; purchasing; inventory control; data processing; and other business management areas.
• Ability to negotiate solutions where competing interests and conflicting opinions exist; direct agency budget, fiscal control, and business operations; make independent decisions requiring advanced fiscal management and budgeting knowledge; and provide high-level technical advice to management.
• Ability to supervise and evaluate lower-level Administrative Services Officers and other professional staff; develop and implement long-range plans and innovative solutions to complex problems; and plan, organize, and coordinate multiple programs and activities.
• Skill in planning, organizing, and managing broad and complex programs.

Responsibilities

• Formulate, develop, and monitor agency or program budgets; research purchases, expenditures, and contracts; prepare and present budget justifications; compare expenditures with spending authority; approve transactions; and develop revenue and expenditure forecasts.
• Plan, organize, and oversee accounting functions; develop and revise fund collection and disbursement policies and procedures; establish and monitor internal controls and reporting processes; oversee automated financial systems; prepare and distribute financial reports; and support internal and external audits.
• Collaborate with state, federal, local, and regulatory agencies, vendors, contractors, and community partners to coordinate activities, exchange information, resolve problems, and represent management interests.
• Analyze and resolve operational and fiscal management problems; review financial reports, budget status reports, contracts, leases, and other materials; identify problems and trends; develop solutions; advise management on alternatives; and interpret applicable documentation and guidance.
• Oversee budget, fiscal management, and other assigned activities to ensure compliance with applicable laws, regulations, policies, administrative guidelines, and standards.
• Oversee preparation and maintenance of records concerning budgets, accounting, fiscal management, and other assigned areas; develop retention schedules and policies in accordance with legal requirements and State regulations.
• Identify, plan, and coordinate capital improvement projects; develop specifications; evaluate bids; present and defend proposals and status reports; and monitor construction and repair activities.
• Plan, organize, and manage programs and activities; develop and implement goals and objectives; evaluate outcomes and effectiveness; propose improvements; develop solutions to operational problems; and train, supervise, and evaluate staff as assigned.
• Perform related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior