Administrative Services Officer 2

Arizona Department of Administration • Phoenix, AZ

2d • Onsite

About The Position

The Arizona Department of Child Safety (DCS) is a social and human services agency whose mission is to successfully partner with families, caregivers, and the community to strengthen families, ensure safety, and achieve permanency for all Arizona’s children through prevention, services, and support. The Welcome Center Operations Manager is responsible for the 24/7 operations of both the Maricopa and Pima Welcome Centers. This position is responsible for workforce management functions, ensuring required staffing needs are met, and that both centers operate effectively in-order-to provide the highest caliber-of-care to children 0-17 and young adults 18-20 awaiting initial or transitional placement with an out-of-home caregiver.

Requirements

• Master's or Bachelor's Degree from an accredited college or university.
• In-state travel is required.
• Employees may be required to use their own transportation as well as maintain valid motor vehicle insurance and current Arizona vehicle registration.
• Must be able to secure and maintain a DPS Level One Fingerprint Clearance Card.
• Must be able to secure and maintain clearance from the Central Registry.
• Employment is contingent on the selected applicant passing a background investigation.
• This position requires driving or the use of a vehicle as an essential function of the job to conduct State business, and the following requirements apply: Driver’s License Requirements.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Knowledge of workforce management principles, concepts, and techniques
• Knowledge of supervision/management principles and practices
• Knowledge of inventory management principles, concepts, and techniques
• Knowledge of utilization of real-time and historical reporting trends to forecast volume and create schedules
• Knowledge of workforce shrinkage
• Knowledge of solutions to minimize planned and unplanned workforce shrinkage
• Knowledge of computer software applications e.g. Microsoft Word, Outlook, PowerPoint, Excel
• Skill in directing and delegating
• Skill in teaching, coaching, and mentoring
• Skill in effective written and verbal communication
• Skill in forecasting volume based on historical reports
• Skill in creating schedules for a 24/7 child care operation based on data, patterns and trends
• Skill in developing and maintaining relationships with others
• Skill in utilizing Excel or other application to collect, analyze, forecast volume and create schedules
• Ability to manage multiple tasks at once
• Ability to monitor and analyze data, patterns and trends to determine staffing needs
• Ability to estimate, implement, and complete assigned tasks/projects in accordance with established time frames
• Ability to work independently
• Ability to plan, organize, and work collaboratively
• Ability to recommend and develop standards and procedures to improve effectiveness and efficiency

Responsibilities

• Leads a team focused on forecasting staffing requirements to maintain 24/7 care coordination and case management for children and young adults transitioning through the Welcome Centers. This includes promoting trauma-informed engagement, ensuring adherence to protocols, optimizing resource utilization, and ensuring staffing aligns with processes while driving continuous improvements.
• Fills in as supervisor when there is a gap in coverage
• Analyzes staffing gaps and takes action to obtain coverage. Collaborates with Regional Program Specialists to determine shifts for new hires.
• Serves as a building liaison and the point of contact for the Office of Real Estate, property management, security, law enforcement, vendors, and other providers who require access to the facility. Manages building access and badge requests.
• Serves as Point of contact for ORE and Life Safety, badge system, camera system, and quality control / VPR submissions for contracted vendors (Chef, Beacon & subcontracted Linen Service, Security).
• Serves as liaison with Office of Licensing and Regulation to ensure compliance with life safety and all requirements, when a facility license is issued.
• Serves as the fleet coordinator
• Performs inventory management of all supplies needed to safely operate the Welcome Centers. Purchases needed supplies.
• Partners with the DCS Community Liaison to solicit and gather donations.
• Travel to out-of-county sites and regional offices to perform job duties as needed.
• Other duties as assigned as related to the position

Benefits

• Paid sick leave.
• Paid vacation that includes ten (10) holidays per year.
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Competitive health and dental insurance plans.
• Life insurance and long-term disability insurance.
• Vision coverage.
• Short-term disability insurance.
• Deferred compensation plans.
• Supplemental life insurance.
• Employee wellness plans
• Bi-Lingual Stipend ($500 annual stipend)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager