Administrative Services Officer 1

State of Nevada•Carson City, NV

1d•Onsite

About The Position

The Nevada Division of Forestry is recruiting an Administrative Services Officer 1 in Carson City. The position is responsible for fiscal review and oversight of the Division’s general fund budgets, including budget preparation and execution, annual spending plans, federal and state reporting, review and audit documents, revenue and expenditure forecasting, invoice and contract review, and work program preparation. The incumbent serves as a liaison with the Budget Office, Legislative Counsel Bureau staff, other State agencies, and Division program staff, ensuring timely services and completion of required documentation and follow-up. The position manages workload and workflow within the unit under the general guidance of an Administrative Services Officer 4. It oversees subordinate staff, communicates fiscal matters to management and Department/Division leadership, and interprets applicable statutes, regulations, policies, and procedures related to state fiscal accounting. The incumbent ensures staff performance aligns with agency goals and objectives. Knowledge of state accounting is ideal.

Requirements

Bachelor’s degree from an accredited college or university in business administration, accounting, finance, or a related field, and three years of professional experience, including two years of responsibility for major business operations or functions and one year formulating, developing, and analyzing program or agency budgets, or conducting statistical/economic data collection, analysis, and research involving advanced principles and research modeling; OR
One year of experience as a Budget Analyst II or Economist II in Nevada State service performing the described duties; OR
Two years of experience as a Management Analyst II in Nevada State service performing the described duties; OR
An equivalent combination of education and experience as described above.
General knowledge of budgeting and accounting principles and practices.
Ability to read and interpret financial documents, budgets, contracts, reports, rules, regulations, and statutes, and to provide compliance direction to management and staff.
Ability to write clear and concise policies, procedures, reports, and justifications using correct English grammar, vocabulary, spelling, and punctuation.
Ability to communicate orally to instruct, advise, or persuade management, staff, and others on budget requests, policy interpretation, fiscal status, and business operations.
Ability to train, supervise, and evaluate assigned personnel.
Ability to establish and maintain cooperative working relationships with management, staff, vendors, auditors, and the public.
Ability to research, organize, and analyze budget, fiscal management, and business operations data; identify and resolve operating and fiscal problems; and formulate logical conclusions and recommendations.
Ability to operate a personal computer, including spreadsheet, database, and word-processing software.
Ability to exchange information and opinions to define problems, concerns, and objectives related to budget, finance, administration, and internal controls.
Skill in mathematical calculations and computer applications sufficient to develop complex financial and statistical models, prepare financial reports, make fiscal projections, and analyze fiscal data.

Nice To Haves

Experience in and knowledge of state accounting.

Responsibilities

Formulate, develop, and monitor agency or program budgets; research proposed purchases, expenditures, and contracts; prepare and present budget justifications; compare expenditures with spending authority; approve transactions; and forecast revenues and expenditures.
Plan, organize, and oversee accounting functions, including fund collection and disbursement policies, internal controls, reporting processes, financial reports, automated recordkeeping systems, and support for internal and external audits.
Collaborate with State, federal, local, and regulatory agencies, vendors, contractors, and community representatives to coordinate activities, exchange information, resolve problems, and represent management interests.
Analyze and resolve operating and fiscal management problems; review financial reports, budget status reports, contracts, leases, and other documents; identify trends and problems; develop solutions; and advise management on alternatives.
Research and interpret documentation to determine applicable precedents, regulations, and administrative guidelines.
Oversee budget, fiscal management, and other assigned activities to ensure compliance with laws, regulations, policies, guidelines, and standards.
Oversee preparation and maintenance of budget, accounting, and fiscal management records, including retention schedules and policies in accordance with legal and State requirements.
Identify, plan, and coordinate capital improvement projects; develop specifications; evaluate bids; present project proposals and status reports; and monitor construction and repair activities.
Plan, organize, and manage assigned programs and activities; establish goals and objectives; evaluate results and program effectiveness; propose enhancements; and develop solutions to operational problems.
Train, supervise, and evaluate assigned personnel and manage the unit’s workload and workflow.
Perform related duties as assigned.