Administrative Services Manager

Virginia Department of Social Services • Jonesville, VA

1d

About The Position

This is a management title for employees that manage office support and administrative programs. These managers are responsible for planning, directing, or coordinating supportive services of an organization, such as office support services, finance, and human resources. The Administrative Services Manager is distinguished from the Office Manager in that the Administrative Services Manager is responsible for managing the local agency’s technical administrative programs such as finance, human resources, computer operations, facility management and contract administration.

Requirements

• Considerable knowledge of the principals of modern office management.
• Considerable knowledge of supervision and training principles and practices.
• Considerable knowledge of budget evaluation, preparation and control.
• Considerable knowledge of accounting principles.
• Considerable knowledge of word processing, spreadsheet and data base software packages.
• Considerable knowledge of business management, finance, procurement, contracting, personnel and facilities management.
• Considerable knowledge of applicable federal, state and agency regulations and policies.
• Considerable knowledge of agency, department or section administrative and program practices, policies and procedures.
• Skill in operating and supervising others in the use of office equipment to include the personal computer.
• Demonstrated ability to direct and manage staff.
• Demonstrated ability to communicate effectively both orally and in writing.
• Demonstrated ability to plan, develop and direct administrative operations of an agency to include administrative, support and technical functions.
• Demonstrated ability to manage multiple areas of responsibility.
• Demonstrated ability to interpret and analyze fiscal and technical data for decision making.
• Demonstrated ability to establish and effective working relationships with employees, supervisors and the general public.

Responsibilities

• Supervises, directs, and evaluates assigned staff, employee concerns and problems, directing work, counseling, disciplining and completing employee performance appraisals.
• Monitors status of work progress and approves completed work.
• Consults with assigned staff, assists with complex/problem situations and provides technical expertise.
• Ensures departmental compliance with all applicable codes, laws, rules, regulations, standards, policies a procedures.
• Initiates any actions necessary to correct deviations or violations.
• Manages various budgetary, fiscal, administrative, human resources, and clerical and technical functions such as purchasing and store keeping activities and mechanical and building maintenance.
• Answers questions and provides instruction for state/local finance departments.
• Provides information and answers questions relating to audits financial records or activities; coordinates state/local computer technology.
• Develops and maintains administrative procedures.
• Assures that assigned areas of responsibility are performed within budget.
• Monitors various service contracts.
• Serves on a variety of committees.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager