ADMINISTRATIVE SERVICES MANAGER II - 64083963

State of Florida • Tallahassee, FL

4d • Onsite

About The Position

This is a highly responsible position that directs professional staff in program planning, data system management, procurement, communications, and contract management. It is also responsible for supervising and managing the Minority Health Program and related activities implemented by the County Health Departments through the Minority Health Liaisons. The position guides program design, administration, monitoring, evaluation, analysis, community outreach, and staff development. It consults with staff and others in government, business, and private organizations to explore partnerships, discuss issues, and coordinate activities. Assists the Operations and Finance Manager in providing administrative oversight to the Closing the Gap Grant-related contracts. Acts as a liaison and monitors the implementation of Severe Maternal Morbidity Telehealth-related contracts, assisting the Bureau of Family Health Services within the Division of Community Health Promotion. Responsible for supervising and coordinating the work of the Tribal Liaison. The incumbent is responsible for facilitating all grant programs established under ss. 381.7351-381.7356, FS, in a manner that maximizes the impact of the grants in achieving positive health outcomes. Assists in developing and monitoring Request for Applications (RFA) and writing grants to fund projects related to Minority Health. The incumbent assists in evaluating the awarded grants to assess the effectiveness and efficiency of the use of funds and to determine best practices. Assists in developing an annual assessment of grants, including information on best practices that can be disseminated to stakeholders; the incumbent will also assist in evaluating the awarded grants to assess the effectiveness and efficiency of the use of funds and to determine best practices. This position also assists in developing spending plans, approving purchases, selecting vendors, developing statements of work, and monitoring contracts and purchase orders. This position is responsible for assisting the Operations and Finance Manager in ensuring that assigned programs have operational procedures and processes which result in accountability and compliance with the Deputy Secretary for Health and department policies and procedures. This position is responsible for community engagement and acting as a liaison for the Department’s grant activities with government agencies, non-government organizations, community-based organizations, and the public at large. Responsible for the oversight of the Office of Legislative Planning assigned activities. Ensures the coordination and facilitation of the timely completion of legislative bill analysis, Legislative Budget Requests (LBRs), Budget Issue Proposals (BIPS), and other assignments related to Office of Minority Health legislative activities. Responsible for facilitating the office’s compliance with legislative-mandated reports and timely response to legislative inquiries from the Office of Legislative Planning as directed. Attends legislative meetings to represent the Office as directed by the Department leadership. Perform related work as required.

Requirements

• Strong interpersonal skills
• Proficient verbal, written and reporting skills in Microsoft applications (Word and Excel) and Adobe, internet and email are required.
• Good record keeping methods are required.
• Ability to achieve measurable outcomes.
• Strong servant leadership attitude and enjoys helping others.
• Strong organizational skills.
• Ability to handle multiple tasks.
• English fluency.
• Creative problem-solver with high standards for excellence and exceptional attention to detail.
• Motivated self-starter with ability to establish and meet goals and objectives.
• Enthusiasm for optimizing processes and team culture development.
• At least three years of contract management experience.
• At least five years of supervisory experience.
• At least one year of supervising contract managers within the State of Florida department or agency.
• Florida Certified Contract Manager.

Nice To Haves

• Three years of contract management experience within the Florida Department of Health.
• One year of supervising contract managers within the Florida Department of Health.
• Advancing Accountability Certification.
• Bachelor’s Degree.
• Ten years or more years of customer service experience.

Responsibilities

• Supervising staff including appraisals, planning and directing their work, approving leave, having the authority for hiring, and taking disciplinary action or effectively recommending such actions.
• Developing performance expectations, meeting with staff regularly to discuss performance, completing performance reviews, maintaining vacation and work schedules, ensuring proper coverage, and completing timesheets.
• Directing professional staff in program planning, data system management, procurement, communications, and contract management.
• Supervising and managing the Minority Health Program and related activities implemented by the County Health Departments through the Minority Health Liaisons.
• Guiding program design, administration, monitoring, evaluation, analysis, community outreach, and staff development.
• Consulting with staff and others in government, business, and private organizations to explore partnerships, discuss issues, and coordinate activities.
• Assisting the Operations and Finance Manager in providing administrative oversight to the Closing the Gap Grant-related contracts.
• Acting as a liaison and monitoring the implementation of Severe Maternal Morbidity Telehealth-related contracts, assisting the Bureau of Family Health Services within the Division of Community Health Promotion.
• Supervising and coordinating the work of the Tribal Liaison.
• Facilitating all grant programs established under ss. 381.7351-381.7356, FS, in a manner that maximizes the impact of the grants in achieving positive health outcomes.
• Assisting in developing and monitoring Request for Applications (RFA) and writing grants to fund projects related to Minority Health.
• Assisting in evaluating the awarded grants to assess the effectiveness and efficiency of the use of funds and to determine best practices.
• Developing an annual assessment of grants, including information on best practices that can be disseminated to stakeholders.
• Developing spending plans, approving purchases, selecting vendors, developing statements of work, and monitoring contracts and purchase orders.
• Assisting the Operations and Finance Manager in ensuring that assigned programs have operational procedures and processes which result in accountability and compliance with the Deputy Secretary for Health and department policies and procedures.
• Community engagement and acting as a liaison for the Department’s grant activities with government agencies, non-government organizations, community-based organizations, and the public at large.
• Oversight of the Office of Legislative Planning assigned activities.
• Ensuring the coordination and facilitation of the timely completion of legislative bill analysis, Legislative Budget Requests (LBRs), Budget Issue Proposals (BIPS), and other assignments related to Office of Minority Health legislative activities.
• Facilitating the office’s compliance with legislative-mandated reports and timely response to legislative inquiries from the Office of Legislative Planning as directed.
• Attending legislative meetings to represent the Office as directed by the Department leadership.
• Perform related work as required.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Manager