Administrative Services Manager & Business Operations

The Beach•Long Beach, CA

12d•Onsite

About The Position

Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference. Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer. Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth.

Requirements

Equivalent to a bachelor's degree and 5 years required.
Five years of working experience with budgets, financial and position analysis required in developing budgets, formulating complex spreadsheets, researching and analyzing data, and problem solving.
Three years of HR experience in faculty workload, faculty assigned time, lecturer contracts, lecturer entitlement, additional employment, tenure-track faculty and staff recruitment, staff training and relationships, and student worker hiring including graduate assistants, instructional student assistants, and federal work study students.
Experience in campus procurement, travel, accounts payable, and accounts receivable policies and procedures.
Experience in degree program budget development and revenue analysis.
Strong knowledge and experience in analyzing financial, human resources, and enrollment data from multiple sources, interpreting information to make sound recommendations, and implementing necessary changes.
Solid understanding of financial operating procedures, including budgeting, accounts payable and receivable, purchasing, travel, facilities, telecommunications, grants, self-support programs, external funds, and reimbursements, as well as collective bargaining agreements and related policies to effectively advise the Dean.
Proficient in financial software and Microsoft Office, with advanced Excel skills to create complex spreadsheets, conduct detailed analyses, and prepare clear, comprehensive financial reports for college leadership and the Provost’s Office.
Ability to communicate financial information effectively to diverse audiences.
Ability to maintain strong working relationships across the campus community.
Ability to take initiative in a fast-paced environment.
Ability to work collaboratively with faculty, staff, and students to support and promote student success initiatives, all while applying sound general accounting and budget control principles.
Ability to communicate with an ethnically and culturally diverse campus community.
Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Nice To Haves

Master degree preferred.
Enrollment management experience preferred.

Responsibilities

Responsible for the development and implementation of all fiscal policies and procedures in COB and university.
Serves and the resource person for the department chairs and staff on fiscal management and interpretation of fiscal policies and procedures.
Manage the financial affairs of the college and implement the college's resource allocation plans, including General Funds, Continuing Education Funds, Lottery, Instructional Related Activities, Course Fees, External Revenue, Research and LB Foundation Funds, and other sources of revenue.
Responsible for staff recruitment, hiring, training, and performance evaluation processes.
Manage faculty, staff and administrator position allocation.
Provide assistance and guidelines in tenure-track faculty recruitment processes.
Review all hiring paperwork in accordance with campus search protocol.
Work with the Associate Dean to meet college's enrollment targets set by the Division and manage faculty allocations to achieve college's targets within the available resources.
Work with department chairs and Director of CBA Student Success Center on the numbers of class sections and monitor class sizes.
Oversee Director of IT on special projects regarding building and classroom upgrades.
Submit SEF - Tech proposal for college and identifies instructional technology needs for college.

Benefits

Up to 24 vacation days per year (based on employee group and/or length of service)
14 paid holidays
12 sick days annually with unlimited accrual.
A variety of medical, dental, and vision plans.
Participation in the CalPERS defined benefit plan
Voluntary savings options such as 403(b), 401(k), and 457 plans.
Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
Confidential counseling and support services for employees and their families.
Wellness programs
Professional development opportunities
Insurance options including life, disability, and pet insurance.