Administrative Assistant – Business Operations

Blueprint Technologies•Redmond, WA

13h•Hybrid

About The Position

In this role, you will provide comprehensive administrative and operational support to executive leadership within a dynamic business group experiencing organizational changes. You will serve as a key point of coordination, ensuring smooth day-to-day operations through proactive calendar management, effective communication, and support for budgeting and headcount tracking processes. This role requires strong organizational skills, responsiveness, and the ability to manage multiple priorities in a fast-paced, hybrid work environment.

Requirements

2–4 years of administrative, executive support, or related experience
Proven experience managing calendars and scheduling for leaders or teams
Proficiency with core productivity tools such as Excel, Outlook, and the broader Office Suite
Experience supporting expense reporting, budgeting, or financial tracking activities
Strong organizational, multitasking, and time management skills
Excellent written and verbal communication skills
Ability to work in a hybrid environment with some in-office presence required
Demonstrated ability to meet deadlines, remain responsive, and maintain a positive, professional attitude

Nice To Haves

Prior experience providing administrative or executive support within a large corporate environment
Familiarity with internal HR or organizational tracking systems (e.g., headcount tools such as Employee Central or similar platforms)
Experience supporting teams undergoing organizational changes, transitions, or restructuring
Exposure to procurement processes and vendor coordination
Advanced Excel skills or experience handling data tracking and reporting
Ability to anticipate needs and proactively support leadership with minimal supervision

Responsibilities

Manage complex executive calendars, including scheduling meetings, resolving conflicts, and prioritizing business needs
Provide day-to-day administrative support to leaders and their teams
Coordinate meetings, events, and travel arrangements, ensuring seamless execution
Process business expenses and provide support with budgeting and financial tracking
Maintain and track headcount and organizational data using internal systems
Support procurement activities, including ordering office supplies, equipment, and vendor coordination
Serve as a primary point of contact for internal and external stakeholders
Monitor and respond to high volumes of email communication in a timely and professional manner
Assist with special projects and ad hoc administrative tasks as needed
Ensure deadlines are met while maintaining a high level of accuracy and attention to detail