Administrative Services Coordinator - Department of Nursing

University of Iowa • Iowa City, IA

16h • Onsite

About The Position

The Administrative Services Coordinator for the Department of Nursing Services will provide administrative support for the Department of Nursing. This position supports the day to day operations of the department including the Central Nursing Office and Finance team.

Requirements

• Current (6 months – 1 year) administrative, office coordination or financial experience
• Excellent written and verbal communication skills
• Excellent interpersonal skills. Role models service excellence
• Excellent organizational skills
• Must be proficient in Microsoft Office suite (Word, Excel, Power Point)
• Ability to analyze data and apply critical thinking skills
• Previous experience working with service excellence/customer focused environment

Nice To Haves

• Previous experience working in finance role
• Microsoft Access proficiency

Responsibilities

• Coordinate daily unit operations related to the Central Nursing office, finance team and adult inpatient units
• Manage daily vendor contract, review reports, conduct audits and summarize information related to onboarding activities for temporary RN staff
• Support departmental and unit purchasing and vendor management
• Develop and distribute meeting agendas, take minutes at staff meetings as assigned and distribute minutes
• Reconciliation of expenditure to budget(s)
• Assist in budget preparation for all areas reporting to UIHC Chief Nursing Officer
• Direct admin support for Adult Inpatient Nursing Directors, Nurse Manager and Nurse Practice Leaders
• Assist HR Specialists and Associates as needed
• Participate in central nursing office budget discussion including calculation of projected costs and expenses as directed by the manager
• Monitor equipment inventory
• Order new supplies as warranted
• Validation of invoicing for temporary staff
• Other financial responsibilities as delegated by the manager
• Assist manager in data collection, entry and management
• Conduct literature and benchmarking searches as requested by the manager
• Develop and revise departmental informational materials for distribution such as recruitment materials, social media posts, etc.
• Develop and distribute posters, PowerPoint presentations, etc. as assigned for projects, reports and events
• Training of and acting as a purchasing resource to unit level personnel for the limited purchasing they are allowed

Benefits

• Regular salaried position located in Iowa City, Iowa
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees