Department Coordinator / Administrative Assistant

Southern Company • Atlanta, GA

6h • Onsite

About The Position

At Georgia Power Company, we are committed to making smart investments for Georgia's energy future to ensure our customers are provided clean, safe, reliable, and affordable energy. To sustainably meet the growing demand for electricity, we’re working to deploy best-in-class solutions and strategically invest in our grid to make it as reliable and affordable as possible. We are seeking a highly organized, dynamic, and proactive Administrative Assistant to join our team in Grid Strategy and Solutions. The ideal candidate will provide comprehensive administrative support to support needs across the team. We hope to find someone that can partner across the team and help us raise the bar! This role involves managing a wide range of administrative tasks, including timekeeping, calendar management, expense and invoice management, event planning, project management, and general department coordination.

Requirements

• High school diploma or equivalent
• Valid drivers license required.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong experience in managing (large and small) meeting planning, logistics, and day-of activities.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Experience in a fast-paced environment.
• Experience with management of supply chain needs (e.g., invoice reconciler, SOWs, POs, etc.)
• High level of confidentiality, positivity, professionalism, and flexibility.

Nice To Haves

• Associate’s degree or higher
• Experience in PowerPoint and project management

Responsibilities

• Respond to requests, manage calendars, manage emails, schedule meetings, and handle correspondences. Handle confidential and sensitive information with discretion.
• Independently schedule appointments, review invitees, collect materials, and prepare Directors for meetings.
• Arrange complex travel plans and itineraries for management team, including booking flights, accommodations, and transportation. Compile documents for travel-related meetings.
• Process and manage timekeeping and expenses for leadership team.
• Support the arrangement of events or meetings by arranging for facilities and caterers, issuing information or invitations, coordinating speakers, and managing event budgets. This includes logistics setup, meal planning, and day-of needs, as needed.
• Prepare and edit documents, spreadsheets, reports, and presentations.
• Summarize meeting minutes, track action items, and support project management. Gather and disseminate information as needed.
• Perform duties as invoice reconciler, manage purchase orders, and support supply chain requests.
• Support overall budget efforts – including capturing current spend in excel, generating reports from excel, and gathering information from team for current and future spend.
• Maintain and organize files and records, both electronic and physical.
• Manage incoming and outgoing mail and packages.
• Order and maintain office supplies and equipment.
• Provide support to other team members as needed and handle special projects as requested.

Benefits

• comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being.
• annual incentive awards
• health benefits
• welfare benefits
• retirement benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees