Administrative Services Coordinator, Stanley Museum of Art

UIOWA•Iowa City, IA

4h•Onsite

About The Position

The University of Iowa Stanley Museum of Art is hiring an experienced Administrative Services Coordinator (100% appointment) to provide administrative support to the Museum director and staff, including clerical, office administration, and communications support and information management. In this role, you will provide essential logistical support to ensure smooth administrative operations. Key duties include managing the Director’s calendar to prioritize their time effectively amidst competing demands, acting as the first point of contact for callers and correspondents, and facilitating communication among Museum staff, board members, and external stakeholders. You will also: Manage museum meetings, including scheduling, IT setup, and taking minutes as needed. Maintain office files and review procedures, suggesting improvements where appropriate. Support the Museum’s director and department heads directly. Provide reception and general administrative support in the Museum office. Liaise with vendors and the UI purchasing department to manage supplies and inventory. And more! For a full job description, including all duties and competencies assigned, please e-mail the contact listed below. Visit: Job Opportunities (Org 02 & 35) to see all job opening with the Office of the Provost at the University of Iowa.

Requirements

Bachelor’s degree in management, communications, museum studies, or related field or an equivalent combination of education and experience
Some experience (typically 6 months to 2 years) of office support experience, coordinating or working on a variety of complex clerical assignments related to the duties listed above
Knowledge of office systems and procedures
Working proficiency in written and oral communication skills
Working proficiency in computer software applications
Ability to multi-task and work well under pressure to ensure efficient prioritization and key tasks are completed
Time management skills, including the ability to manage multiple and competing priorities
Ability to organize and maintain files, records, and schedules as well as coordinate activities and operations
Ability to perform detailed work accurately and efficiently

Nice To Haves

3+ years of administrative or office support experience
Copyediting experience
Experience streamlining processes to improve effectiveness and efficiency

Responsibilities

Manage the Director’s calendar to prioritize their time effectively amidst competing demands
Act as the first point of contact for callers and correspondents
Facilitate communication among Museum staff, board members, and external stakeholders
Manage museum meetings, including scheduling, IT setup, and taking minutes as needed
Maintain office files and review procedures, suggesting improvements where appropriate
Support the Museum’s director and department heads directly
Provide reception and general administrative support in the Museum office
Liaise with vendors and the UI purchasing department to manage supplies and inventory