Administrative Services Coordinator

Charlotte, County of•7000 Florida Street Punta Gorda 33950, FL

10h•Onsite

About The Position

In this role, you’ll oversee a wide range of administrative functions that help ensure the efficient day-to-day operation of the Public Works department. From budget administration to records management, purchasing, and staff support, your work will play a vital role in keeping departmental operations on track. You’ll coordinate office procedures, maintain personnel and training records, and assist with budget preparation and financial reporting. You’ll also oversee purchasing activities, monitor expenditures, manage contracts and records, and coordinate facility maintenance, equipment needs, and vendor services. Working closely with department leadership, you’ll help develop efficient administrative processes and support compliance with County policies and procedures. This position also serves as a key resource for staff and the public. You’ll schedule meetings, training sessions, and travel arrangements; respond to customer inquiries and concerns; prepare reports, correspondence, and other administrative documents; and support special projects as needed. Depending on the department, you may also assist with personnel-related activities, website content management, records retention, petty cash oversight, or notary services. If you’re detail-oriented, customer-focused, and enjoy balancing multiple priorities in a fast-paced environment, this role offers an opportunity to make a meaningful impact by supporting the people, processes, and operations that keep County services running effectively.

Requirements

High school diploma or equivalent
Two (2) years of experience in relevant administrative support
Strong understanding of departmental policies
Proficiency in Microsoft Word, Excel, PowerPoint, and other business software applications
Familiarity with local government operations
Ability to interpret departmental procedures, policies, and administrative processes
Solid administrative and organizational skills
Experience preparing correspondence, maintaining records, managing data, and supporting day-to-day office operations
Attention to detail
Analytical abilities
Research skills
Effective written and verbal communication skills
Ability to interact professionally with staff, leadership, vendors, and the public
Ability to prioritize competing responsibilities
Ability to meet deadlines
Ability to exercise sound judgment while handling confidential or sensitive information
Proficiency with office technology, including computers, multi-line phone systems, scanners, copiers, and other business equipment
Strong data entry and recordkeeping skills
Ability to prepare reports, business correspondence, and procedural documents with minimal supervision
Dependable team player
Exceptional customer service skills
Ability to build positive working relationships
Ability to effectively support and guide administrative staff
Must maintain a valid driver’s license
May be required to obtain and maintain licensure as a Notary Public