Administrative Services Coordinator II

State of Vermont • Waterbury, VT

1d • $27 - $41 • Onsite

About The Position

The Administrative Services & Operations Team at DVHA is currently seeking an experienced dynamic administrative professional to join our team. Work in a supportive work environment with a Monday-Friday schedule, eleven paid state holidays, in addition to a robust benefits package. The primary function of the Administrative Services Coordinator II role is to work within a team of administrative professionals to provide executive level support to Senior Leadership in our Commissioner's office. This requires a high degree of confidentiality and the ability to work well under pressure with various competing priorities. The ideal candidate will have strong communication, organization, and attention to detail. The following are examples of work that may be performed in this role: Executive level administrative support. Managing calendars, scheduling meetings, arranging travel. Obtaining approval and signatures for a large volume of various items from across the department. Support updating content, creating new content, and general management in SharePoint. Generalized admin support for the department to include set up for board meetings, IT helpdesk tickets, mail, and etc...

Requirements

• High School diploma or equivalent AND three (3) years or more of experience providing administrative-level support to a business or organization.
• One year of full-time college level study in accounting, business or public administration, office administration or a related field AND two (2) years or more of experience providing administrative-level support to a business or organization.
• Two years of full-time college level study OR an associate's degree or higher in accounting, business or public administration, office administration or a related field AND one (1) year or more of experience providing administrative-level support to a business or organization.
• Three years or more of full-time college level study OR a bachelor's degree in accounting, business or public administration, office administration or a related field.
• One (1) year or more of experience as an Administrative Services Coordinator I with the State of Vermont.
• Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Nice To Haves

• Experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Responsibilities

• Executive level administrative support.
• Managing calendars, scheduling meetings, arranging travel.
• Obtaining approval and signatures for a large volume of various items from across the department.
• Support updating content, creating new content, and general management in SharePoint.
• Generalized admin support for the department to include set up for board meetings, IT helpdesk tickets, mail, and etc...

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED