Administrative Services Coordinator II

Tennessee Tech•Cookeville, TN

1d•Onsite

About The Position

This position works closely with the Chair and other department staff to assist with the administrative functions in the Accounting Department at Tennessee Tech. The role is responsible for managing the day-to-day operations of the College of Business Accounting Department front office, which may include supervising student workers, answering department phone calls, sending email messages, and referring questions to the appropriate offices. The coordinator will also assist with scheduling appointments for the department chair and faculty, and help students, faculty, and advisors with various academic matters such as issuing permits, drop-add requests, course substitutions, and registration. Additionally, the role involves working with other departments to input classes into CourseDog and schedule classrooms, preparing travel claims, personnel entries, financial components, and reconciling monthly expenditures in conjunction with the Dean’s office. Maintaining departmental faculty academic and employment files, and assisting the Accounting Department Chair in planning and executing special events are also key responsibilities.

Requirements

High school diploma or equivalent
Two years of recent experience in a clerical or secretarial capacity
Ability to type accurately
Excellent interpersonal skills
Excellent communication skills
Knowledge of business English
Ability to coordinate professional meetings
Ability to communicate effectively with faculty, staff and students
Ability to work independently with minimum supervision
Ability to establish and maintain adequate filing system
Ability to operate office equipment
Experience with computer and office software such as Microsoft Word and Excel
Ability to compose non-routine replies independently
Ability to proofread draft copies of correspondence and reports

Nice To Haves

Higher education experience
Experience with Oracle

Responsibilities

Managing the day-to-day operations of the College of Business Accounting Department front office
Supervising student workers
Answering department phone calls and sending email messages
Referring questions to the appropriate offices
Assisting with scheduling appointments for the department chair and faculty
Assisting students, faculty and advisors with a variety of student-related academic matters, issuing permits, drop-add requests, course substitutions and registration
Working with other departments to input classes into CourseDog and schedule classrooms
Preparing travel claims, personnel entries, financial components, and reconciling monthly expenditures in conjunction with the Dean’s office
Maintaining departmental faculty academic and employment files
Assisting Accounting Department Chair in planning and execution of any special events
Other duties as assigned