Administrative Services Analyst I/II - Facilities

County of Riverside•Riverside, CA

14h•Onsite

About The Position

The County of Riverside's University Health System - Behavioral Health - Facilities department seeks an Administrative Services Analyst I/II II to join their team located in Riverside. Under general supervision, assists management by providing a wide variety of administrative support services; conducts complex and difficult research and analytical studies involving budgetary and/or operational processes and programs; makes recommendations for the development, implementation, and improvement of departmental operations, services and programs, and/or budgetary expenditures; performs other related duties as required. Administrative Services Analysts provide analytical and administrative support for departmental operations, including facility and capital-related functions such as construction and improvement projects, tenant improvements, lease and license agreements, space use agreements (MOUs), building-related needs, furniture requests, staff relocations, maintenance coordination, and safety concerns. Responsibilities may include coordination of new site openings and related operational readiness activities. Incumbents will perform fieldwork throughout the County, including site visits to evaluate conditions and support project implementation. A valid California driver’s license is required. The most competitive candidates will have experience coordinating and managing facility - related requests and projects. The Administrative Services Analyst I is distinguished from the Administrative Services Analyst II by the latter's performance of complex and difficult assignments requiring a lesser degree of review and a higher level of independence. Administrative Services Analyst I is a natural progression underfill for the Administrative Services Analyst II. Incumbents are eligible to promote to Administrative Services Analyst II after obtaining one year of experience as an Administrative Services Analyst I, receiving a satisfactory performance evaluation, and meeting the educational and/or experience requirements.

Requirements

Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Four years of paraprofessional experience in an administrative capacity.
One year as an Administrative Services Assistant with the County of Riverside.
One year of professional experience in an administrative capacity.
Two years of paraprofessional or technical experience in an administrative capacity.
One year as an Administrative Services Analyst I with the County of Riverside.
Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.
Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form.

Nice To Haves

Experience coordinating and managing facility - related requests and projects.

Responsibilities

Conduct studies of operational, service and programmatic activities including workflow, organizational structure, operating procedures, space utilization, facilities management, equipment usage, and staffing patterns; develop reports and recommendations for appropriate action based on the analysis of collected data.
Assist in the preparation of budgets and performs cost/benefit analysis of specific programs; review financial data on an on-going basis to ensure conformance with established guidelines.
Monitor adherence to contract terms.
Develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures; coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
May assist in the preparation of grant applications; participate in various meetings and present and/or gathers data to assist management in making administrative and operational decisions; prepare a variety of records, reports, and correspondence.
May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of routine tasks.
Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.
Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.
Recommend and establish contract forms and procedures; monitor adherence to contract terms.
Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.
Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.
Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.
May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.