Administrative Service Officer 3

Arizona Department of Administration • Phoenix, WA

8d • Remote

About The Position

The Administrative Service Officer 3 (ASO 3) performs complex administrative, operational, and analytical functions to support Business and Finance leadership and financial objectives. Reporting to designated unit leadership, this role develops daily workflows, conducts operational analyses, performs financial analysis using multiple data sources, works collaboratively with Business and Finance and program teams and assists in developing complex financial projection tools. This position is available for remote work per department needs within Arizona (including virtual office arrangements). The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance. This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements). The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• Analyze operational spending, analyze allocations of department financial assets, and monitor budget lines. Maintain fiscal compliance and resource efficiency.
• Build and maintain complex mathematical representations of business operations to support fiscal planning and operational forecasting.
• Evaluate operational workflows against state rules, agency guidelines, and policy objectives to ensure institutional compliance.
• Draft complex official correspondence, operational reports, and policy updates for agency leadership.
• Evaluate complex operational scenarios, synthesize multi-source information, and recommend policy-compliant solutions.
• Give full attention to team members and stakeholders, ask targeted clarifying questions, and systematically retrieve operational data from diverse sources.
• Build cooperative, productive working relationships across diverse internal teams and leadership levels.
• Express complex operational topics clearly and articulate recommendations effectively to management and stakeholders.
• Develop specific goals, action plans, and task priorities to organize personal work and collaborate with unit operations to meet tight deadlines.
• Execute and manage multiple high-priority tasks simultaneously under tight deadlines with high accuracy.
• Research, interpret, and convert complex state rules, agency guidelines, or legislative mandates into operational procedures.
• Utilize state-specific administrative platforms and business intelligence reporting tools to generate ad-hoc reports.
• Perform professional-level financial analysis, government fund accounting, and fiscal strategy formulation.
• 2-3 years of professional-level experience in financial analysis, government budgeting, fiscal management or relevant experience and/or relevant degree from an accredited college or university with coursework applicable to the assignment, strong math and critical thinking skills a must.

Responsibilities

• Collaborate on daily administrative operations, refine internal procedures, and monitor program compliance against State of Arizona policies and agency objectives.
• Prepare and monitor program budgets, track operational expenditures, review and analyze financial statements, and collaborate on development of complex financial projections. Utilize Excel and similar tools for analysis.
• Evaluate program performance metrics, generate complex ad-hoc and routine analytical reports, assess program effectiveness, and deliver actionable recommendations to leadership.
• Serve as collaborative liaison between administrative leadership, internal units, and external stakeholders to facilitate program goals and resolve operational bottlenecks.

Benefits

• 10 paid holidays per year
• Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
• An incentivized commuter club and public transportation subsidy program
• We promote the importance of work/life balance by offering workplace flexibility
• We offer a variety of learning and career development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree