Administrative Specialist 3

New Jersey Courts • Paterson, NJ

7d • Hybrid

About The Position

When you come to work for New Jersey Judiciary, you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness, and quality service. You will be engaged with work that has purpose, meaning, and makes a difference in the lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization, and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office, or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. The Passaic Vicinage is seeking an organized, highly motivated, customer service and detail-oriented individual with solid administrative and interpersonal skills to work under the general direction of the Court Executive 2b (Municipal Division Manager) and other personnel. This individual will serve as an administrative professional supporting the Vicinage's 16 municipal courts.

Requirements

• Graduation from an accredited college or university with a bachelor's degree and three years of professional experience, one of which shall be in program development, program coordination, program analysis, program administration and/or administrative research.
• Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
• An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.
• A master’s degree from an accredited college or university may be substituted for one year of experience.
• A law degree from an approved American Bar Association law school may be substituted for two years of experience.
• Note: A master’s degree or a law degree from an accredited college or university, may be used as a substitution, not both.
• Degrees conferred outside of the United States must be evaluated by a recognized evaluation service.
• Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
• Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
• Newly hired employees must agree to a thorough background check that will include fingerprinting.
• In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey.
• The NJ Judiciary requires all applicants to complete the application process fully and as instructed.
• All applicants must complete the work experience and education sections and attach any required documents.
• Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable.
• Use a separate section to describe each position.
• Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience.
• Only applicants that follow the application instructions and submit completed applications will be considered.

Nice To Haves

• Excellent verbal and written communication skills.

Responsibilities

• Conducting mandatory on-site visitations, financial audits, and monitoring of municipal courts to evaluate procedural compliance with the New Jersey Rules of Court, Supreme Court Directives, laws, and established policies and procedures governing the operation of municipal courts.
• Review municipal court budget proposals, identifying deficiencies, and assist courts in the preparation of the final budgets.
• Monitor case management; analyzing backlog; prepare recommendations for backlog reduction plans.
• Establish court workflow systems and procedures.
• Review and assist with the preparation of security plans.
• Serve as the Municipal Division liaison with the Passaic County Jail.
• Coordinate, schedule, moderate, and conduct virtual sessions via Zoom and/or Teams, including but not limited to Warrant Review Hearings and Civil Commitment Hearings.
• Monitor the conditional accreditation, accreditation, and certification of court administrators and deputy court administrators.
• Serve as the training liaison for the municipal courts.
• Serve on statewide committees as requested.
• Investigate and respond to customer complaints and inquiries.
• Prepare written reports, presentations, and non-routine correspondence.
• Provide structured training to court staff and give advice or assist staff or team members.
• Provide technical assistance to municipal judges and court staff.
• Make recommendations for the implementation and monitoring of action plans for courts in crisis.
• Work on multiple assignments, while ensuring effective time management and prioritization.
• Participate as a positive member of a professional team.
• Provide excellent quality service to internal and external customers, including diverse and limited English proficient court users.
• Maintain the confidentiality of division and court matters.
• Treat everyone with dignity and respect.
• Serve as subject matter expert.
• Perform other duties as assigned.

Benefits

• Hybrid work schedule (up to 2 days remote)
• High speed home internet access required for remote work
• Background check
• Residency in New Jersey required within one year of hire (with potential exemptions)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level