Administrative Secretary- College of Business Administration /ACT-FIN

Alabama State University • Montgomery, AL

2d • Onsite

About The Position

Alabama State University, College of Business Administration, Department of Accounting and Finance, invites applications to fill the position of Administrative Secretary. This role provides essential administrative support to faculty, staff, and departmental leadership, ensuring the smooth operation of the department.

Requirements

• An Associate's degree in Business Administration, Secretarial Science, Office Administration, or other appropriate field.
• One (1) year of administrative or secretarial experience.
• A typing proficiency exam of 40 net words per minute is required.
• Proficiency exams administered by ASU's College of Education and State Career Service Centers are accepted.
• Only applications that have corresponding proficiency exams will be considered.
• Must pass a background check.
• Must pass a drug screen (for some positions).

Responsibilities

• Compose, draft, and prepare letters and memoranda from general notes.
• Proofread all materials typed to ensure accuracy.
• Compile factual information from files, records, publications, and other sources, and tabulate this information in accordance with standardized report form.
• Provide administrative support to faculty, staff, and departmental leadership, ensuring adherence to established procedures.
• Receive, open, sort, and distribute mail as directed.
• Maintain accurate and current records of departmental purchases, equipment, travel statistical data, daily office activities, daily program activities, and appointments.
• Establish and maintain accurate and current files of letters, reports, records, and other documentary material, and ensure that information in these files is kept confidential.
• Render administrative assistance as directed in accordance with specific written or oral instructions.
• Prepare requests for office supplies as needed and receive such supplies.
• Answer the telephone, place calls, make appointments, and reservations.
• Hire and supervise student workers assigned to the Federal Work Study program and 20-Hour Work Program.
• Perform general office management duties.
• Recommend methods for improving office procedures.
• Perform other duties as assigned.

Benefits

• Equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.
• Reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
• Identity and employment eligibility verification on Form I-9 within three (3) business days of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree