Administrative Assistant, Smeal College of Business

Penn State University•University Park, PA

3d•$44,628 - $64,668•Onsite

About The Position

The Smeal College of Business is seeking a skilled Administrative Assistant - Senior Support to provide high level staff support for our Office of Undergraduate Education. We are looking for a motivated, self-starter, who excels in a fast paced environment.

Requirements

Associate Degree
4+ years of relevant experience
Applicants must be authorized to work in the U.S.

Responsibilities

Maintain multiple calendars, scheduling high level meetings with internal and external contacts.
Process all financial documents for day to day operations in special events using SIMBA and SAP CONCUR, adhering to University policies and procedures as well as funding source spending guidelines.
Assist with logistics for meetings and internal student events.
Compile and organize information to develop agendas, meeting materials and reports.
Greet students/faculty/visitors, provide information and/or refer as appropriate; review and direct phone and mail communications; act on routine requests.
Schedule and maintain calendar of appointments and meetings; schedule classrooms or conference rooms.
Coordinate travel arrangements, make reservations, and process reimbursements.
Compile and organize materials from different sources to draft e-mails and memos; prepare documents, meeting materials, and reports.
Create and maintain work unit files and databases.
Perform data entry; gather, assemble and format data to create reports.
Serve as resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures.
Arrange for equipment maintenance; process work orders for facilities repairs/needs.
Maintain confidential and/or sensitive information and materials.