Administrative Assistant, Smeal College of Business

The Pennsylvania State University • University Park, FL

2d • Onsite

About The Position

The Smeal College of Business is seeking a skilled Administrative Assistant - Senior Support to provide high level staff support for our Office of Undergraduate Education. We are looking for a motivated, self-starter, who excels in a fast paced environment. For full consideration, applicants are asked to submit a cover letter and resume/CV along with their application.

Requirements

• Associate Degree
• 4+ years of relevant experience; or an equivalent combination of education and experience accepted
• Employment with the University will require successful completion of background check(s) in accordance with University policies.
• Applicants must be authorized to work in the U.S.

Responsibilities

• Maintain multiple calendars, scheduling high level meetings with internal and external contacts.
• Process all financial documents for day to day operations in special events using SIMBA and SAP CONCUR, adhering to University policies and procedures as well as funding source spending guidelines.
• Assist with logistics for meetings and internal student events.
• Compile and organize information to develop agendas, meeting materials and reports.
• Greet students/faculty/visitors, provide information and/or refer as appropriate; review and direct phone and mail communications; act on routine requests.
• Schedule and maintain calendar of appointments and meetings; schedule classrooms or conference rooms.
• Coordinate travel arrangements, make reservations, and process reimbursements.
• Compile and organize materials from different sources to draft e-mails and memos; prepare documents, meeting materials, and reports.
• Create and maintain work unit files and databases.
• Perform data entry; gather, assemble and format data to create reports.
• Serve as resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures.
• Arrange for equipment maintenance; process work orders for facilities repairs/needs.
• Maintain confidential and/or sensitive information and materials.

Benefits

• medical coverage
• dental coverage
• vision coverage
• retirement plans
• paid holidays
• vacation time
• sick time
• 75% tuition discount for employees, eligible spouses, and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree