Administrative Secretary (Union) (Civil Service)

City of Sioux City•Sioux City, IA

5d•Onsite

About The Position

A full-time position is now available in the City Clerk's Office. This position will be asked to process and record City Council Meeting documents which requires a strong attention to detail and high level of precision. As part of the team working with City Council, the Administrative Secretary will participate in City Council Meetings in the audio-visual room to assist in the broadcast of weekly meetings and other meetings as necessary. Other duties include processing Payroll, assisting in handling Parking Division operations, establishing and maintaining effective working relationships with Officials, fellow employees and the general public, and other duties as assigned.

Requirements

Ability to speak clearly so others can understand you.
Ability to see details at close range (within a few feet of the observer).
Ability to see details at a distance.
Ability to identify and understand the speech of another person.
Ability to listen to and understand information and ideas presented through spoken words and sentences.
Requires a thorough and complete knowledge of office equipment and procedures.
A comprehensive knowledge of the principals of bookkeeping and filing systems and computers and related software.
Ability to apply current office technology, resources and services to assist customers (external and internal).
Thorough knowledge of City Ordinances and municipal government.
Knowledge of business math, inter-personal relations and the ability to use the English language effectively.
Ability to exercise independent judgment in making decisions in accordance with established policies and regulations, and to assist with the administration and coordination of general office activities.
Requires effective communication skills and the ability to provide assistance to employees, and the general public.
Ability to speak clearly, distinctly and effectively with fellow employees.
Read in English and compare similarities and differences between words and series of numbers.
Apply common sense understanding to the work process, procedures, programs and services.
Ability to provide and follow verbal and written instructions.
High School Diploma or GED.
Two to five years of office or accounting experience.
Any equivalent combination of experience and training that provides the required knowledge, skill and abilities.
A typing test certificate must be included with the application.
Passing Score is net (50) fifty words per minute (WPM).

Nice To Haves

Participate in City Council Meetings in the audio-visual room to assist in the broadcast of weekly meetings and other meetings as necessary.
Assisting in handling Parking Division operations.
Assist with the training of new employees and may assign work to other clerical staffers.

Responsibilities

Schedules meetings and activities and prepares and distributes minutes and agendas.
Composes, prepares, and distributes various correspondences.
Assists internal and external customers via telephone and in person.
Orders and maintains inventory of office supplies.
Performs general office duties, such as copying, filing, faxing, data entry, and mail processing.
Initiates, enters, and verifies departmental payroll.
Completes light accounting duties that may include cash handling, such as entering AP/AR, monitoring budget, billing, reconciling purchase orders, and processing expense reports.
Compile data and prepare both routine and special reports for review and action.
Initiate, review and process payroll documents and forms.
Assist in the preparation, presentation and monitoring of the department/division budget.
Serve as Secretary and support staff for boards/commissions, prepare agendas, take and transcribe meeting minutes and compose a variety of correspondence.
Revise, implement and maintain office procedures and filing systems.
Secure and coordinate travel arrangements for staff members.
Receive and distribute mail.
Assist with the training of new employees and may assign work to other clerical staffers.
Issue and record permits, receive and record cash receipts.
Prepare response and complete survey forms and questionnaires.
Maintain confidentiality of information.
Establish and maintain effective working relationships with Officials, other agencies, fellow employees and the general public.
Responsible for numerous department-specific duties.
Expected to temporarily perform duties outside of normal classification in the event of a declared emergency.
In the event that an employee is excused from work other than being sick, they will be required to report to work in a state of declared emergency.