ADMINISTRATIVE SECRETARY - 48003700

State of Florida•TALLAHASSEE, FL

5d•Onsite

About The Position

The role of the Administrative Secretary entails providing support to the Senior Director of the Program Accountability, Assessment, and Data Systems (PAADS) section within BEESS. This position involves undertaking significant administrative responsibilities related to the statutory regulations governing the education profession in the State of Florida. The role necessitates exceptional communication skills. Working in our administrative positions will allow you to gain experience in state-related programs such as MyFloridaMarketPlace/Ariba, STMS, and WORKS. This role presents an excellent opportunity for individuals who are highly organized, detail-oriented and possess effective communication skills.

Requirements

Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections.
Ability to plan, organize, and coordinate work assignments.
Ability to communicate effectively, in writing and orally

Nice To Haves

At least one year of an administrative background.

Responsibilities

Maintains complete knowledge and information regarding agency policies and procedures as they affect the preparation and processing of various administrative forms and reports and maintains quality control in the execution of forms and reports.
Serves as personal assistant to the Senior Education Program Director by planning, initiating, and carrying out to completion clerical, secretarial, and administrative activities.
The employee is responsible for telephone coverage for BEESS during the assigned period, as a regular part of her duties with the section. The employee is expected to answer the multi-line telephone promptly, forward calls to the appropriate BEESS and Department staff, handle calls in a courteous and professional manner and provide staff with accurate information when written or verbal messages are taken.
Operates and/or utilizes a variety of standard business and office machines and equipment, including copiers, computers, printers, etc.
Maintains travel itineraries, makes travel arrangements, completes travel voucher requests for reimbursement, and maintains travel expense records.
Operates and maintains the system for tracking all correspondence and data requests for the Program Accountability, Assessment, and Data Systems section.
Maintains the Senior Education Program Director’s calendar.
Compiles and analyzes data needed for administrative decisions.
Prepare and process preapprovals for commodities to be purchased using the MFMP system.
Arranges for meetings, including space, time, and place; informs participants of topics to be discussed; compiles materials for meetings.
Performs related duties as assigned by supervisor.

Benefits

State Group Insurance coverage options+(health, life, dental, vision, and other supplemental option)
Retirement plan options, including employer contributions
Nine paid holidays and a Personal Holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program
Flexible Spending Accounts
Tuition Fee Waivers
Ongoing comprehensive training provided
Career Growth
Highly skilled, professional environment
Maternity and Parental Leave Benefits