ADMINISTRATIVE SECRETARY III

Arizona Department of Administration • Phoenix, AZ

3d • $33,800 • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a motivated individual to perform full administrative secretarial functions of a responsible and confidential nature for the Complex Warden at the Arizona State Prison Complex – Phoenix. This is your opportunity, Apply today!

Requirements

• Arizona Department of Administration (ADOA) Personnel Rules and ADCRR policies and procedures
• Written and verbal communication
• Grammatical formatting using concise, specific, and grammatically correct non-technical language
• Computer usage and various software programs (Spreadsheet software, Microsoft Office and Google Suite)
• Techniques in screening incoming calls, visitors, and telephone calls
• Working in managing a budget
• Problem-solving and interpersonal skills
• Excellent communication skills both written and verbal
• Tact in dealing with the public and staff both in-person and via telephone
• Handling multiple tasks
• Self-motivation and working under minimal supervision
• Work as a team member
• Time management
• Employee time sheets and timekeeping
• Provide effective assistance to employees
• Work effectively with others
• Investigate and resolve problems
• Plan, coordinate activities, and establish priorities
• Develop effective operating procedures
• Work effectively under a short deadline
• Maintain confidentiality
• Work in a prison environment
• Passing a background investigation and drug test
• Possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks
• Maintain acceptable driving records, and must complete all required driver training
• Maintain the statutorily required liability insurance
• Take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Nice To Haves

• Two (2) years of professional office experience
• Proficiency in Google Suite/Google workspace, Microsoft Word, Excel, PowerPoint and e-mail

Responsibilities

• Composes correspondence and replies to correspondence on routine matters
• Computer usage
• Compiles and prepares weekly and monthly reports
• Updates department policy manual
• Types meeting minutes
• Completes special projects
• Timekeeping
• Creates, organizes, and maintains confidential/administrative files
• Logs, tracks, copies and forwards responses for correspondence and documentation
• Responsible for maintaining files
• Collects and distributes all incoming and outgoing staff/department mail
• Answers, screens, and refers call appropriately
• Coordinates special events, meetings and fundraising events
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days
• 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed