ADMINISTRATIVE SECRETARY

Arizona Department of Administration • Buckeye, AZ

3d • $32,400 • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a qualified individual to provide administrative duties to the unit manager. The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

Requirements

• General office practices and procedures
• Personal computers, using Microsoft Suite and Google Suite
• Business English and basic mathematics
• Payroll practices and procedures
• Written and verbal communication
• Report generation including style and format
• Providing detail-oriented results
• Building and maintaining interpersonal relationships
• Time management and prioritization
• Scheduling and coordinating meetings
• Transcribing meeting minutes
• Work in a prison environment
• Maintain confidentiality
• Adapt to changing priorities
• Handle detailed work with accuracy and speed
• Learn and adhere to department policies and procedures
• Possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment.
• Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training.
• Employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Two years professional office experience and proficient in Google Suite.

Responsibilities

• Reviews and summarizes correspondence/data to generate letters or reports
• Screens and routes incoming calls and answers general inquires
• Summarizes data to generate reports
• Serves as the unit timekeeper
• Establishes and maintains administrative /confidential files
• Generates purchase orders and maintains the unit office supplies
• Functions as lead office support/training other clerical staff
• Maintains post orders/department policies and procedures
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed