Administrative Secretary

Arizona Department of Administration • Buckeye, AZ

2d • $32,400 • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a qualified individual to provide administrative duties to the unit manager. Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements. The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

Requirements

• General office practices and procedures
• Personal computers, using Microsoft Suite and Google Suite
• Business English and basic mathematics
• Payroll practices and procedures
• Written and verbal communication
• Report generation including style and format
• Providing detail-oriented results
• Building and maintaining interpersonal relationships
• Time management and prioritization
• Scheduling and coordinating meetings
• Transcribing meeting minutes
• Work in a prison environment
• Maintain confidentiality
• Adapt to changing priorities
• Handle detailed work with accuracy and speed
• Learn and adhere to department policies and procedures
• Two years professional office experience
• Proficient in Google Suite
• Background investigation and drug test
• Possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment
• Driver's license record checks
• Maintain acceptable driving records
• Complete any required driver training
• Tuberculosis (TB) test during their New Employee Orientation and every year thereafter
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Responsibilities

• Reviews and summarizes correspondence/data to generate letters or reports
• Screens and routes incoming calls and answers general inquiries
• Summarizes data to generate reports
• Serves as the unit timekeeper
• Establishes and maintains administrative /confidential files
• Generates purchase orders and maintains the unit office supplies
• Functions as lead office support/training other clerical staff
• Maintains post orders/department policies and procedures
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days
• 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program
• Arizona State Retirement System (ASRS)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed