Administrative Secretary

Sarah Bush Lincoln

3d•$22 - $34•Onsite

About The Position

Administrative Assistant II provides secretarial and administrative support for the Director of the SBL Health Foundation. Assists with budgeting; board meeting preparation and documentation, including scheduling and attending meetings; maintains accurate financial records in Foundation donor database, including the importation of donations, as well as pledges and payroll deductions for all employees; works with accounting to validate monthly and annual income reports, including year-end donor tax receipts; assists with Foundation events, including preparing and maintaining online auctions.

Requirements

High School diploma

Responsibilities

Demonstrates exceptional customer service skills in support of internal and external customers.
Greets visitors and portrays a positive image of the organization at all times.
Routinely supports and communicates (verbal and written) with staff, leaders, medical staff, and board members.
Performs general office duties which include answering the telephone (for multiple main lines/individuals).
Maintains an adequate supply of office materials and dietary items, stocking the kitchen and file room with departmental supplies.
Maintains appointment calendar for VP and others supported.
Includes scheduling and setting up webinars and conference calls, preparing materials for discussion, ordering meals for meetings.
May assist with ordering food (catered from outside) for the inpatient units and some support areas during peak census.
Performs assigned duties to support operations in the division with focus on accuracy and timeliness.
Prepares and distributes agendas and packets for meetings.
Takes accurate and complete meeting minutes as requested.
Prepares typed correspondence with the ability to compose letters and memos independently.
Prepares reports, spreadsheets and electronic presentations to display data in a clear, easily understood manner.