ADMINISTRATIVE SECRETARY III - HOSPITALIST

Beebe Healthcare•Lewes, DE

5d•Onsite

About The Position

Under the direction of the Operations Director and Medical Director, this individual performs designated and other assigned clerical and administrative duties. This role administratively supports and participates as a member of the Hospitalist team. The position involves maintaining schedules, completing provider payroll, and ensuring adherence to medical center policies for quality assurance, safety, and infection control. The individual must maintain a positive and professional attitude and appearance, cooperate willingly, and assist others as needed.

Requirements

One year medical or hospital office experience.
Excellent computer skills and entry level experience with information system technology.
Exemplary interpersonal and customer service skills.
Excellent organizational skills.
Knowledgeable in medical terminology.
Knowledge Of Office Equipment
Clear Communication Skills Both Written And Verbal
Knowledge Of Basic Computer Programs
Able To Keep Confidential Information Regarding Patients, Team Members
Able To Withstand Crisis Situations
Has Skills To Provides Customer Service To Patients, Team Members And Visitors
Experience With Excel, Power Point, Word, Visio, Etc.

Nice To Haves

Demonstrates a willingness to become knowledgeable in laboratory tests and principles and to convey accurate information when managing department inquiries.

Responsibilities

Receive calls from physicians' offices, hospital staff, patients and other customers, providing assistance on routine requests and inquiries and referring calls as appropriate.
Provide typed records, memorandums, meeting minutes, statistical data and reports, as assigned, within established deadlines, and assure confidentiality of files and related matters.
Coordinate administrative and staff meetings, conference calls and program events.
Administratively support and participate as a member of the Hospitalist team.
Type and assist in maintaining Policy and Procedure manuals and other applicable manuals as necessary.
Photocopy and distribute required documents.
Perform secretarial/clerical functions as needed, including use of computer for data processing and typing.
Operate fax machine, copier and other office equipment.
Order clerical supplies in accordance with established procedure.
Assist in care and maintenance of equipment; report malfunction and/or need for repairs to the supervisor.
Open and distribute mail.
Run errands necessary for effective operation of department.
Participate in department billing, reimbursement, insurance management protocols and filing requirements.
Maintain established medical center policies, procedures and objectives for quality assurance, safety and infection control.
Maintain schedules within Perfect Serve and complete provider payroll.
Maintain a positive and professional attitude and appearance with patients, customers and co-workers.
Willingly cooperate and assist others as needed.