Administrative Secretary

Recruit Staff Hire • New Orleans, LA

4h • Hybrid

About The Position

DirectHire Recruit Staff Hire is seeking a polished, organized Administrative Secretary/Legal Support professional for a highly respected professional office in the New Orleans area. This is an excellent opportunity for someone with strong administrative skills who is interested in learning a specialized area of legal support. Prior legal experience is helpful but not required. The right candidate will be dependable, detail-oriented, comfortable supporting multiple professionals, and eager to learn. Training will be provided for the intellectual property practice area, including trademarks, patents, copyrights, billing procedures, docket support, and internal systems.

Requirements

• At least 3 years of administrative, clerical, or office support experience.
• Strong attention to detail and follow-through.
• Professional communication skills and a client-service mindset.
• Ability to manage competing priorities and support more than one professional.
• Proficiency with Microsoft Word, Outlook, and Excel.
• Ability to learn new systems and procedures.
• Dependable, organized, and comfortable working in a deadline-driven environment.

Nice To Haves

• Prior legal experience is helpful but not required.
• Experience with billing systems, document management systems, or timekeeping software is helpful but not required.

Responsibilities

• Provide day-to-day administrative support to a small group of attorneys in a specialized legal practice.
• Manage calendars, deadlines, files, correspondence, and general administrative workflow.
• Assist with client communication by phone, email, and in-person interactions.
• Prepare, edit, and format documents using Microsoft Word, Outlook, and Excel.
• Support billing-related tasks and learn practice-specific billing procedures.
• Maintain organized electronic and physical files.
• Assist with internal meetings, deadlines, and matter tracking.
• Coordinate with attorneys, paralegals, and other team members to keep work moving efficiently.
• Provide professional, responsive client service in a confidential office environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed