Administrative Secretary

Davis County Government•Farmington, UT

1d•Onsite

About The Position

Davis County Surveyor Office is currently hiring for a part time Administrative Secretary in Farmington, Utah. This position performs specialized and complex secretarial and administrative support work requiring the exercise of independent judgment. This is a part-time position working 24-29 hours per week with partial benefits.

Requirements

High school graduation or equivalent.
Four years of related full-time experience; an acceptable combination of education and experience may be considered.

Responsibilities

Indexing and filing boundary surveys and land surveyor records, such as maps and monument records.
Scanning and printing documents on a standard size printer and a large-format plotter.
Receiving visitors or calls for a department administrator; handling questions or matters of a technical nature and directing others to the appropriate staff members.
Assisting the general public with filling out forms and applications and providing general information about the department.
Receiving and resolving complaints.
Receiving and distributing incoming mail and faxes.
Preparing and maintaining agendas for Board meetings; attending Board meetings and taking minutes.
Preparing minutes and materials to send to board members prior to meetings.
Making necessary logistical arrangements for meetings.
Scheduling and sending notices of conferences and meetings.
Making travel arrangements for staff in the department and other parties as directed.
Preparing and submitting expenses for reimbursement.
Preparing purchase orders and requisitions.
Receiving cash and issuing receipts; ensuring all transactions are recorded.
May train other clerical staff and orient new staff in the department.
May create and/or update a department's (or division of a department) social media pages or websites.
May prepare press releases for news media; may create flyers and brochures.
Monitoring office supplies and sundries inventory and placing orders for items as needed.
Composing and processing routine and special written correspondence, reports, forms, billings, payments, certificates applications or other materials; examining for accuracy and completeness.
Researching and indexing proper material to keep the files current and to answer any inquiries that may arise.