Administrative Secretary II – State Police Academy

Commonwealth of Massachusetts • New Braintree, MA

9h • Onsite

About The Position

The Department of State Police is seeking an Administrative Secretary at our State Police Academy. This role involves a variety of administrative and secretarial duties to support the academy's operations.

Requirements

• High school degree or equivalent
• At least five (5) years of full-time, or equivalent part-time, experience in clerical or secretarial work
• Any equivalent combination of the required experience and substitutions below.

Nice To Haves

• An Associate's degree may be substituted for two (2) years of the required experience.

Responsibilities

• Responsible for scoring up to 250 academic exams, maintaining complete and accurate academic records for 250 individuals at a time and computing the Grade point averages for up to 250 trainees that determine their seniority upon graduation.
• Perform secretarial duties of a confidential manner to ensure the timely processing of information; produce transcripts as requested, maintain organizational chart for the unit.
• Respond to inquiries from other agencies and the general public; refer inquiries to appropriate parties for action, receive and screen visitors and telephone calls.
• Review and process travel and reimbursement paperwork for unit, process training proposals for municipal training, prepare and coordinate unit postings.
• Prepare and process teletype requests and notifications.
• Coordinate and process paperwork and related materials for the Recruit Training Troop class orientation, including exam materials and exit interviews.
• Type, compose and/or prepare correspondence, reports and memoranda for signature according to standard procedure.
• Perform clerical activities such as bulk mailings for the State Police Academy, opening and routing daily mail and correspondence, scheduling appointments.
• Maintains files and records according to unit / agency procedures.
• Operates standard office equipment such as a photocopier, telephone, fax machine, shredder, and computer.

Benefits

• Outstanding suite of employee benefits that add to the overall value of your compensation package.
• Work experience that supports you, your loved ones, and your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED