Administrative Secretary 3
About The Position
Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides administrative support for Managers in the community area(s) including timekeeping and payroll support, supporting manager in Human Resource functions, preparing orders, verifying delivery and investigating discrepancies of supplies and services, coding invoices and expense claims, coordinating routine facility operations (parking, site orientations, equipment, keys/access, repairs, maintenance, housekeeping, security, etc.), workload coordination within the administrative support team, and a variety of other office duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).
Requirements
- Five years progressively responsible secretarial experience required.
- Complete high school education, Manitoba standards, required.
- Successful completion of a formal post-secondary administrative assistant program required.
- Demonstrated ability to arrange meetings; transcribe, compile and distribute minutes and agendas as well as research information.
- Excellent command of the English language (both oral and written).
- Ability to learn and adapt to new computerized programs.
- Demonstrated problem-solving skills essential.
- Ability to prioritize a large workload and independently complete a variety of administrative duties.
- Demonstrated ability to independently compose basic correspondence.
- Ability to maintain a high level of confidentiality.
- Demonstrated ability to effectively contribute and lead in a team environment.
- Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
- Must have a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment.
- A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Nice To Haves
- Experience with SAP would be an asset.
- Administrative experience in a healthcare office would be an asset.
- Workload coordination or supervisory experience would be an asset.
Responsibilities
- Provide administrative support for Managers in community area(s).
- Assist with timekeeping and payroll.
- Support managers in Human Resource functions.
- Prepare orders, verify delivery, and investigate discrepancies of supplies and services.
- Code invoices and expense claims.
- Coordinate routine facility operations (parking, site orientations, equipment, keys/access, repairs, maintenance, housekeeping, security, etc.).
- Coordinate workload within the administrative support team.
- Perform other office duties as required.
- Contribute to a respectful work environment.
- Participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
