Administrative Secretary 3
About The Position
Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care. Position OverviewReporting to the Manager, Facility and Support Services or Manager, the incumbent provides administrative support for Managers in the community area(s) including timekeeping and payroll support, supporting manager in Human Resource functions, preparing orders, verifying delivery and investigating discrepancies of supplies and services, coding invoices and expense claims, coordinating routine facility operations (parking, site orientations, equipment, keys/access, repairs, maintenance, housekeeping, security, etc.), workload coordination within the administrative support team, and a variety of other office duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).
Requirements
- Five years progressively responsible secretarial experience required.
- Complete high school education, Manitoba standards, required.
- Successful completion of a formal post-secondary administrative assistant program required.
- Demonstrated ability to arrange meetings; transcribe, compile and distribute minutes and agendas as well as research information.
- Excellent command of the English language (both oral and written).
- Ability to learn and adapt to new computerized programs.
- Demonstrated problem-solving skills essential.
- Ability to prioritize a large workload and independently complete a variety of administrative duties.
- Demonstrated ability to independently compose basic correspondence.
- Ability to maintain a high level of confidentiality.
- Demonstrated ability to effectively contribute and lead in a team environment.
- Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
Nice To Haves
- Experience with SAP would be an asset.
- Administrative experience in a healthcare office would be an asset.
- Workload coordination or supervisory experience would be an asset.
- A combination of education and experience may be considered.
Responsibilities
- Provides administrative support for Managers in the community area(s)
- Timekeeping and payroll support
- Supporting managers in Human Resource functions
- Preparing orders, verifying delivery and investigating discrepancies of supplies and services
- Coding invoices and expense claims
- Coordinating routine facility operations (parking, site orientations, equipment, keys/access, repairs, maintenance, housekeeping, security, etc.)
- Workload coordination within the administrative support team
- Performing a variety of other office duties as required
- Contribute to a respectful work environment
- Participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s)
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
Associate degree
