Administrative Secretary 2
About The Position
Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides general administrative support for Community Health programs. This includes: switchboard/reception, word processing, data entry, processing and/or distributing incoming and outgoing mail or fax documents, photocopying, filing and records maintenance, statistical data collection, monitoring and receiving inventory, distributing office or medical supplies, booking appointments and meeting rooms, maintaining a daily staff away/coverage list for reception use, and a variety of other office duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).
Requirements
- Two years related experience required.
- Data entry experience.
- Experience maintaining records and compiling statistics.
- Excellent communication skills with switchboard/receptionist experience.
- Experience with mail distribution, photocopying and faxing.
- Demonstrated knowledge and experience maintaining a filing system.
- Complete high school education, Manitoba standards, required.
- Successful completion of a formal post-secondary administrative assistant program required.
- Keyboarding speed of 40 wpm required.
- Proficiency in Microsoft Word, Excel and Outlook required.
- Excellent command of the English language (both oral and written).
- Ability to learn and adapt to new computerized programs.
- Ability to effectively work as a team member.
- Ability to maintain confidentiality.
- Ability to plan and organize a heavy workload, under pressure, to meet deadlines.
- Demonstrated ability to work independently, with minimal supervision.
- Current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment.
- Ability to hold no more than 1.0 EFT across the WRHA legal entity.
Nice To Haves
- Administrative experience in a healthcare office would be an asset.
- Working knowledge of PowerPoint preferred.
- A combination of education and experience may be considered.
Responsibilities
- Provides general administrative support for Community Health programs.
- Operates switchboard/reception.
- Performs word processing and data entry.
- Processes and/or distributes incoming and outgoing mail or fax documents.
- Photocopies, files, and maintains records.
- Collects and maintains statistical data.
- Monitors and receives inventory.
- Distributes office or medical supplies.
- Books appointments and meeting rooms.
- Maintains a daily staff away/coverage list for reception use.
- Performs a variety of other office duties as required.
- Contributes to a respectful work environment.
- Participates in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).
Benefits
- Accommodations are available upon request during the assessment and selection process.
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
Associate degree
