Administrative Resource Supervisor

RH2 Engineering • Bothell, WA

7d • Onsite

About The Position

This position oversees the training and workloads for Administrative Assistants and Office Coordinators. This role is a working manager who performs contract administration, project coordination, executive support and corporate administration.

Requirements

• Ten (10) years of progressive administrative responsibilities in a professional office setting, preferably in the A&E industry or consulting environment, including supervisory experience.
• Minimum two (2) years of experience in a workload management, team lead, or supervisory role.
• Demonstrated experience collaborating and building effective relationships across multiple levels and office locations.
• Familiarity with navigating AI assisted-platforms (e.g. Co-Pilot, Chat GPT, Gemini).
• Experience in preparing, editing, and formatting large documents in Word and Excel.
• Excellent communication skills, both verbal and written.
• Interpersonal skills: accessible, approachable, and able to interface with clients, peers, and technical professionals on all levels; experience working in distributed work environment where other key members of team are in remote offices a plus.
• Excellent time management skills and ability to prioritize and tackle tasks head-on, consistently delivering results within changing priorities and deadlines.
• Ability to maintain confidentiality of Corporate financial reports, special projects, employee relations issues, and other Executive-related issues.
• Microsoft Office Suite including Outlook, Excel and Word preferred at an intermediate skill level, and experience with Adobe.

Nice To Haves

• Bachelor’s degree preferred with direct applicable work experience supporting Project Managers and Executives and supervising staff.

Responsibilities

• Coordinate the preparation of client and subconsultant contracts using the established review process with Project Accounting and a Legal review.
• Acquire Director reviews and signatures for fully executed documents.
• Assist Project Managers, Principals, and Directors in workload planning surrounding the preparation of correspondence, reports, technical specifications, water/sewer plans, and other technical-related documents from rough drafts to final product.
• Lead Administrative team meetings and monitor administrative workloads and coordinate assistance and backup, as needed.
• Manage Administrative procedures and provide training and guidance for new staff.
• Participate in interview and selection process for Administration positions in all locations.
• Maintain network and paper copies of project files.
• Prepare files for archiving or destruction following internal procedures.
• Attend Project Manager workload meetings to stay abreast of upcoming projects.
• Communicate Administrative changes or shortages to ensure deliverables are achieved.
• Supervise Administrative Assistants and/or Office Coordinators.
• Track and assist executives with their PE and PMP recertifications.
• Conduct research on various topics.
• May provide advanced administrative support to Directors, Accounting & Finance, HR, small offices without administration support and assigned professional disciplines.
• Participate in special projects and reports on quarterly activities in All Company Meeting.
• Perform backup duties to Bothell Office facilities as needed.
• Other duties and responsibilities as assigned.

Benefits

• 100% paid insurance premiums for medical, dental, vision, life, AD&D, disability, and an employee assistance program (EAP) employee coverage.
• Two buy-up medical plans are available, and low-cost partner and dependent coverage offered.
• Nine (9) paid holidays.
• Competitive Paid Time Off (PTO) accrual benefit.
• 401(k) retirement plan with pre-tax and after-tax contribution options, generous employer 401(k) match, employer profit sharing contribution, employer Employee Stock Ownership Plan (ESOP) contribution, HSA with an annual employer contribution, FSA, and dependent care FSA available.
• Office social events, all-company retreat, and paid volunteer hours to encourage local community involvement and partnerships.
• Service anniversary bonuses and/or additional PTO on milestone anniversaries, incentives for professional licensure, defined career progression for every discipline, and mentorship from experienced professionals.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level