Administrative Records and E-Billing Coordinator

Expeditors•Bellevue, WA

8d•Onsite

About The Position

The Seattle-based Corporate Legal Department of Expeditors International of Washington, Inc. is seeking a full-time administrative records and e-billing coordinator to provide administrative support to the Legal Department, while supporting the team's organizational goals and department initiatives. The ideal candidate will have progressive administrative experience and skills, with demonstrated attention to detail and organization, with the ability to prioritize and multitask in a fast-paced environment.

Requirements

2+ years of progressive office experience
Proficient with Microsoft Office suite of products in performing a variety of computer-based tasks.
Effective verbal and written communication skills
Exceptional organizational skills
Attention to detail and tidiness
Excellent customer service and interpersonal skills
Winning attitude, team player and collaborator
Flexible in responding to shifting workload requirements

Responsibilities

E-billing management assistance (email invoices to international branches, follow-up to ensure payment in a timely manner, assist with reconciliations liaising between vendors, the legal department and accounting)
Manage department files and records; plan, organize, and coordinate records maintenance, storage, preservation and disposition activities involved in the management of a wide variety of departmental records; and perform related work.
Provide general office and administrative support to team
Bindering, indexing, copying, scanning and printing projects, providing post-scanning quality assurance to ensure batches are complete, accurate, and of a high quality
Manage department's file digitization
Data entry and systems migration support
Supplies management
Facilities management and common area oversight
Technical computer and equipment liaison and troubleshooter