Administrative Project Coordinator

Aston Carter•Nashville, TN

2d•$26 - $26•Onsite

About The Position

Our Program Coordinators work closely with a team of professionals in a dynamic recruiting organization. The coordinator is a vital partner in managing recruiting activities and fostering internal relationships. This role requires an organizational expert who can effectively interact with internal and external clients and candidates, possesses excellent communication skills, and can adapt swiftly to changing situations. This position offers an exceptional opportunity for individuals seeking to expand their experience in a leading recruiting organization.

Requirements

Project coordination
Data entry
Proficiency in Microsoft Excel
Experience in recruiting coordination and scheduling
Ability to provide administrative support

Nice To Haves

Degree or equivalent experience in HR or a related field
Experience with basic web-based tools and products like Outlook, Word, and SharePoint
Experience in recruiting, coordination, administration, logistics, or HR
Experience working in a fast-paced, rapidly changing, or international environment
Familiarity with technical tracking systems/software, such as ATS

Responsibilities

Manage operational workflows and service requests through ticketing systems, ensuring timely resolution within established service level agreements while maintaining high quality standards and data accuracy.
Coordinate end-to-end program logistics including scheduling, stakeholder communication, and documentation for interviewing and hiring programs across multiple business units and geographic regions.
Create and maintain reporting mechanisms including operational dashboards, monthly business review inputs, and status updates that provide leadership visibility into program health and key metrics.
Develop and implement process improvements by identifying opportunities to streamline workflows, reduce manual effort, and enhance stakeholder experience through automation and standardized procedures.
Serve as primary operational contact for assigned programs, providing guidance on processes and systems while coordinating between program managers, business partners, and cross-functional teams.
Conduct quality assurance activities including audits, data validation, and compliance checks to ensure operational excellence and adherence to established standards.