Administrative Project Coordinator

CGI•Atlanta, GA

8d•Hybrid

About The Position

The Administrative Project Coordinator will provide administrative, scheduling, and coordination support for a marketing leadership team. This role will help keep team operations organized and moving by supporting calendars, meetings, follow ups, documentation, expenses, email monitoring, and general administrative needs. The ideal candidate is highly organized, detail oriented, proactive, and comfortable supporting multiple senior leaders in a fast-paced corporate environment. This person should be able to manage competing priorities, communicate clearly, and help create structure across day-to-day team activity.

Requirements

3+ years of experience in administrative support, executive assistance, project coordination, team coordination, or a related role.
Experience supporting senior leaders or multiple stakeholders preferred.
Strong organizational, time management, and follow-up skills.
Exceptional attention to detail and accuracy.
Strong written and verbal communication skills.
Comfortable managing multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Teams.
Ability to work independently, take initiative, and anticipate team needs.
Professional, polished, discreet, and collaborative.
Ability to flex in hours.

Nice To Haves

Experience in marketing, brand, entertainment, agency, or corporate environments is a plus.

Responsibilities

Provide administrative support for multiple senior leaders, including calendar management, scheduling, and meeting coordination.
Coordinate internal and external meetings, including guest logistics, meeting preparation, agendas, materials, and follow-ups.
Monitor and help manage email communications as needed.
Prepare meeting materials, recap notes, action items, and follow-up documentation.
Support expense reporting and basic administrative processes.
Help organize team files, documents, and shared resources.
Support planning and coordination for team meetings, leadership meetings, and partner meetings.
Coordinate logistics for guests attending meetings, including arrival details, agendas, materials, and follow-up needs.
Track meeting outcomes, action items, decisions, and next steps.
Help ensure team members have the information and materials needed for upcoming meetings and deadlines.
Collect and organize information from team members, partners, and stakeholders.
Maintain accurate records, documents, and trackers to support team operations.
Assist with preparing reports, summaries, presentations, and status updates.
Ensure files and shared materials are organized, current, and easy to access.
Provide light project coordination support across team initiatives.
Track deadlines, deliverables, and follow-up items.
Help support team workflow, communication, and organization.
Identify opportunities to improve organization, documentation, and administrative processes.
Support additional administrative and coordination needs as assigned.