Administrative & Program Specialist - Engineering Department

Boston College • Newton, MA

13d • $28 - $35 • Onsite

About The Position

The Department of Engineering at Boston College seeks an Administrative & Program Specialist to support the daily operations of the Department and the Human-Centered Engineering undergraduate program. This full-time, non-exempt, regular position involves a 35-hour work week and a hiring range of $28.21/hr to $35.27/hr, with pay commensurate with relevant experience. The role requires supporting the Chair in various departmental functions, managing communications, financial resources, and student staff, and serving as a primary liaison to various stakeholders within the university.

Requirements

• One year of previous administrative support experience is required.
• Adept at dealing regularly with a diverse group of people from students to faculty to administrators and staff in other BC departments.
• Able to accomplish work while experiencing constant interruptions and be able to multi-task.
• Able to write simple correspondence and be an excellent proofreader of both text and fiscal documents.
• Problem solving attitude.
• Adequate word processing skills are mandatory.
• Basic knowledge of website and social media management.
• Ability to develop and maintain strong personal relationships throughout the Department and University.
• Attendance and coordination of occasional evening or weekend functions may be required.

Nice To Haves

• Experience in higher education is desired.
• Bachelor's degree preferred.

Responsibilities

• Triage all incoming inquiries to the department, via phone, email, social media, and in-person communication.
• Assist the Chair in planning and carrying out all aspects of the Departmental Mission, including organizing faculty searches, coordinating tenure and promotion, organizing and taking minutes at meetings, managing seminar series, colloquia, and student programs.
• Communicate important and time-sensitive information via regular updates to the department website and social media.
• Assist the Chair with monitoring and allocating the department’s financial resources.
• Hire, train, delegate, and supervise student office workers.
• Serve as primary liaison to Department faculty, students, other departments, and College and University administrators.
• Manage multiple tasks and projects simultaneously by prioritizing, setting clear expectations, and managing time to meet deadlines.

Benefits

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree