Sr. Department Program Specialist

University of Rochester • Brookline, MA

6d • $70,600 - $105,800 • Onsite

About The Position

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

This position serves as the administrative leader of the University of Rochester Medicine Firearm Injury Prevention Program (FIPP). The role involves collaborating with faculty leads and the steering group to develop and advance strategic partnerships, providing coordination, management, and support for the program and its activities. The specialist will work directly with faculty leads, research, and community partners to advance special projects and collaborate across the medical center for program evaluation and effectiveness. The role requires flexibility and management of multiple projects, including administrative and research coordination, grant administration, community engagement, data collection, and dissemination. The position also involves managing meetings, overseeing training programs, preparing reports, maintaining knowledge of the field, building community relationships, and supporting grant applications and management. The specialist will also manage the program budget and expenses.

Requirements

• Bachelor's degree and 5 years of relevant experience required
• Strong leadership and team management skills required
• Exceptional communication, negotiation, and relationship-building skills required
• Proficiency in program evaluation and data analysis required
• Good communication and interpersonal skills required.
• Self-directed and motivated with demonstrably strong organizational skills and ability to prioritize preferred.
• Must be available for some night and weekend events throughout the year.

Nice To Haves

• Master's degree preferred
• Advanced budget management and financial planning expertise preferred
• Functional expertise in database software, Computer Skills preferred.
• Background in public health, health promotion suicide prevention, violence prevention, trauma informed care or other related experience preferred.

Responsibilities

• Serve as administrative leader of the University of Rochester Medicine Firearm Injury Prevention Program (FIPP).
• Work collaboratively with the faculty leads of the program and the steering group to develop and advance strategic partnerships that support the mission of the program.
• Provide coordination, management and support for the program and related activities.
• Work directly with faculty leads, research and community partners to advance special projects.
• Collaborate across the medical center for overall program evaluation and effectiveness.
• Coordinate and manage ongoing and ad hoc special projects as assigned.
• Coordinate application process of identified grants, lead implementation.
• Carry out responsibilities with considerable latitude for independent judgment.
• Foster and enable a positive work environment by modeling the I CARE values.
• Support a culturally competent environment by treating patients/families, trainees, research subjects and co-workers in a sensitive and caring manner with appropriate attention to cultural differences.
• Direct the planning and implementation of the inter-departmental Firearm Injury Prevention Program to achieve, monitor and improve clinical services and meet project goals.
• Manage multiple projects at different stages, including administrative and research coordination/support, grant administration, community engagement, data collection and dissemination and coordination across medical center departments and with community groups.
• Schedule, manage and lead various meetings, including weekly, extended and quarterly sessions for FIPP team; prepare agendas, track goals/tasks, take and disseminate notes and follow up on action items.
• Oversee all aspects of FIPP trainings; schedule and arrange CEUs, manage logistics, track training details and participant lists, administer pre and post surveys.
• Prepare reports or reporting tools that will assist faculty leads in maintaining requirements and quality improvement as set forth by project steering group or grant deliverables.
• Maintain a working knowledge of the area(s) of expertise by reviewing research literature and abstracts, attending pertinent meetings and webinars.
• Build relationships throughout the community.
• Represent the program in the community by attending local and regional coalition/committee meetings.
• Participate in available cultural competence events and trainings.
• Act as a key support role for grant applications, grants management and research coordination.
• Enroll participants in research activities.
• Responsible for the completion of grant applications for the program.
• Work collaboratively with leaders to identify potential grants.
• Coordinate support from CCHP administrative team for assistance with grant writing, budgeting and related data needs.
• Manage the program budget / expenses, prepare expense reports.
• Maintain CLASP certification.
• Coordinate ad hoc special projects and other duties as assigned.

Benefits

• The referenced pay range represents the minimum and maximum compensation for this job.
• Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior