Administrative Program Specialist

MELE Associates • Fort Smith, AR

1d • Onsite

About The Position

Handle a wide range of administrative tasks supporting LPMB operations. Provide general office and clerical duties in direct support of the LPMB activities. Perform HR assistant duties to include in-processing and out-processing of employees and maintaining local employee files with appropriate privacy controls. Manage the Logistics Support Site (LSS) access control and badging program. Learn and assist with the Light Credentialing system for federal and contractor personnel. Prepare background documents and outgoing correspondence as necessary. to include Contract Driver’s files, medical checks, security clearance processing, and Drug and Alcohol testing programs. Assist Logistics contractors with time and attendance (time keeping) and Temporary Duty (TDY) travel arrangements. Performs records management functions to accurately maintain files in accordance with the Department of Energy (DOE) and Office Secure Transportation (OST) records management and PII policies and procedures. Serve as the primary backup to the Logistics Acquisition Specialist. Accomplishing tasks and assignments in a professional and timely manner; keeping appropriate members informed regarding the status of tasks and assignments. Maintains the Logistics Qualification Training Standards (QTS) and skill set databases and other internal training documentations for the Logistics section. Identifying tasks/assignments to be completed; planning and ranking tasks/assignments in order of importance/priority; developing and following a schedule; managing time effectively. Remain flexible, proactive, resourceful, and efficient, with a high level of professionalism. Provide a breakdown of contractor support personnel by role, including associated regular and overtime expenses charged to OST. Document all materials used during the event (including munitions) and report the cost of consumed items. Support the escort and oversight of non-OST visitors, including badge issuance and accountability, in compliance with Facility Security Plans. Submit all contract-related travel requests in advance to the COR/ACOR and ensure compliance with FTR and OST policies. Arrange lodging accommodations for supporting personnel during STSs, as needed.

Requirements

• High school diploma or equivalent
• A minimum of 3 years on-the-job experience in a related position performing administrative duties.
• Ability to obtain and maintain an appropriate DOE security clearance.
• Ability to work flexible hours to accommodate the training schedule.
• Ability to travel for training and other OST business.
• Excellent oral and written communication skills.
• Excellent organizational skills and ability to multi-task.
• Proficient in Microsoft Office Suite including advanced word processing using Microsoft Word, as well as, Excel, Power Point, Outlook and the HSPD 12 system.
• Willingness to work directly with customers in an environment that changes rapidly, and requires occasional long hours.
• Must be self-motivated and have the ability to work independently.
• Strong analytical and technical writing skills.
• Strong interpersonal skills and the ability to plan and interact with support personnel.

Nice To Haves

• Associate degree or higher preferred.
• Bachelor's degree
• DOE Q/DOD TS clearance

Responsibilities

• Handle a wide range of administrative tasks supporting LPMB operations.
• Provide general office and clerical duties in direct support of the LPMB activities.
• Perform HR assistant duties to include in-processing and out-processing of employees and maintaining local employee files with appropriate privacy controls.
• Manage the Logistics Support Site (LSS) access control and badging program.
• Learn and assist with the Light Credentialing system for federal and contractor personnel.
• Prepare background documents and outgoing correspondence as necessary.
• Assist Logistics contractors with time and attendance (time keeping) and Temporary Duty (TDY) travel arrangements.
• Perform records management functions to accurately maintain files in accordance with the Department of Energy (DOE) and Office Secure Transportation (OST) records management and PII policies and procedures.
• Serve as the primary backup to the Logistics Acquisition Specialist.
• Accomplish tasks and assignments in a professional and timely manner; keeping appropriate members informed regarding the status of tasks and assignments.
• Maintain the Logistics Qualification Training Standards (QTS) and skill set databases and other internal training documentations for the Logistics section.
• Identify tasks/assignments to be completed; plan and rank tasks/assignments in order of importance/priority; develop and follow a schedule; manage time effectively.
• Remain flexible, proactive, resourceful, and efficient, with a high level of professionalism.
• Provide a breakdown of contractor support personnel by role, including associated regular and overtime expenses charged to OST.
• Document all materials used during the event (including munitions) and report the cost of consumed items.
• Support the escort and oversight of non-OST visitors, including badge issuance and accountability, in compliance with Facility Security Plans.
• Submit all contract-related travel requests in advance to the COR/ACOR and ensure compliance with FTR and OST policies.
• Arrange lodging accommodations for supporting personnel during STSs, as needed.

Benefits

• MELE Associates, Inc. is a veteran-owned government contractor empowering its customers with innovative solutions for more than three decades.
• MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations.
• MELE’s services include national security, intelligence, IT/cybersecurity, facility management and engineering, CBRNE defense and nuclear security, emergency response training/management, and mission and program support.
• MELE Associates, Inc. is an equal opportunity employer.
• All qualified applicants will receive consideration for employment.
• MELE Associates, Inc. is an E-Verify employer.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED