Administrative Program Specialist A

State of Louisiana • New Orleans, LA

9d • Onsite

About The Position

This Administrative Program Specialist A position is in our Executive Division. This is a professional administrative position that serves as special assistant to the Executive Staff Officer and the Executive Director for the Louisiana State Board of Medical Examiners (LSBME), a statewide regulatory board with the Department of Health and Hospitals, with the overall responsibility for licensing over 32,000 licensees within each of the categories and additional sub­categories of health professionals licensed by and regulated under its jurisdiction. This position is responsible for highly confidential matters otherwise exempt from public disclosure.

Requirements

• Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree.
• Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field.
• The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Nice To Haves

• Acting Decisively : The ability to make decisions quickly and effectively.
• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas.
• Driving Vision and Purpose: The ability to consistently communicate a compelling picture of the vision and purpose of the organization.
• Managing Resources : The ability to ensure resources such as time, money, and people are utilized appropriately to maximize business value.

Responsibilities

• Serves as special assistant to the Executive Staff Officer and the Executive Director
• Assumed delegated authority in assigned areas.
• Assists and represents Confidential Assistant and/or Executive Director through telephone and personal contacts.
• Interprets rules, regulations, and laws as directed by the Confidential Assistant.
• Analyzes and maintains control of highly confidential records on incoming correspondence, executive matters, and action items; and has developed a system to follow-up with written Standard Operating Procedures.
• Attends and participates in monthly board meetings and scheduled administrative hearings
• Assist in the preparation of Board meeting minutes.
• Schedules, notices, participates and acts as the liaison for all Advisory Committees.
• Assist in managing and updating all Advisory Committee information in accordance to Act 12.
• Assist in the preparation for all Board and Advisory Committee meetings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level