AgCenter Administrative Program Specialist A

Louisiana State University

11d • $37,523 - $73,632 • Onsite

About The Position

This position performs responsible administrative functions in support of an organizational unit or manages a specialized departmental or statewide program. It is an entry-level role with general supervision received from higher-level personnel and may supervise 1-2 lower-level personnel. This role differs from an Administrative Coordinator 4 by involving professional duties that encompass a variety of administrative functions or responsibility for a specialized program, and differs from an Administrative Specialist-B by the absence of a moderate degree of complexity, impact, or independence.

Requirements

• Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree.
• Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.
• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.
• Accepting Direction - The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively - The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability - The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Focusing on Customers - The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Following Policies and Procedures - The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Nice To Haves

• Travel Management

Responsibilities

• Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions: Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.
• Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.
• Establishes, implements, and revises (as necessary) the program's standards and guidelines.
• Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.
• Performs certification and eligibility duties as it relates to the program.
• Ensures program compliance to Federal and State regulations.
• Administers contracts (such as property leases and service agreements) as they pertain to the program.
• May supervise a small program support staff.
• May require a special license and/or continuing education in the program field.
• May serve as a member of a board or committee relevant to the program's mission.

Benefits

• retirement
• multiple medical insurance options
• supplemental insurances (dental, life, long-term disability, accident, vision, long-term care, etc.)
• Tax Saver Flexible Benefits Plan (saves tax dollars on some childcare and medical expenses)
• university holidays (14 per year)
• generous annual (vacation) and sick leave benefits
• Employee Assistance Program
• possible educational leave and tuition exemption for coursework at campuses of the LSU System

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level