Administrative Program Specialist A-EC

State of Louisiana•Baton Rouge, LA

13h•Onsite

About The Position

This position is located in Baton Rouge, LA Office of Early Childhood Operations Job Focus Area At LDOE, our mission is to ensure that all children from birth to four will lead the way to kindergarten readiness. The Louisiana Department of Education’s Early Childhood Operations is seeking a detail-oriented and proactive professional to serve as an Administrative Program Specialist A which reports directly to the Executive Director. This role involves managing data, preparing reports, assisting with compliance tracking, and facilitating communication across departments. In addition, will serve as time administrator, oversee leases, provide support for the Licensing Division and administrative support to the Executive Director of Early Childhood Operations. The ideal candidate is organized, and detail-oriented. Candidates with the following skills and competencies are encouraged to apply: Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Following Policies and Procedures : The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others. Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Requirements

Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree.
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Nice To Haves

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Following Policies and Procedures : The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Responsibilities

Payroll management
Coordination of program information by maintaining databases and generating reports
Maintaining information integrity
Handling a large volume of communication, including Licensing phone calls and emails
Presenting in workshops and meetings
Ensuring program compliance to Federal and State Regulations
Receives, stores, and distributes supplies; maintains inventory of such
Serves as clerical assistant to managers and directors, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters
Update website information for LDOE Early Childhood Operations.
Support the Executive Director by managing calendars, preparing reports, and handling administrative tasks.