Administrative Program Specialist C

State of Louisiana • Baton Rouge, LA

4d • Onsite

About The Position

Join a dynamic team where your expertise in procurement, budgeting, and travel coordination directly supports critical public health operations across Louisiana. In this multifaceted role, you'll manage purchasing activities, oversee budgets, coordinate statewide travel, and collaborate with agency leadership to ensure efficient, compliant operations. If you're highly organized, enjoy solving problems, and thrive in a fast-paced environment where no two days are the same, we encourage you to apply! An ideal candidate should possess the following competencies: Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning. Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value. Acting Decisively: The ability to make timely, confident decisions using sound reason. Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit. Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others. Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others. Working with Financial Information: The ability to interpret financial data, manage financial approvals, and ensure compliance to support informed decisions and promote transparency.

Requirements

• Five years of experience in administrative services; OR Six years of full-time work experience in any field plus two years of experience in administrative services; OR A bachelor's degree plus two years of experience in administrative services; OR An advanced degree plus one year of experience in administrative services.
• Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Responsibilities

• Serves as the Procurement Manager for the agency by coordinating purchasing activities, processing procurement requests, and ensuring compliance with state purchasing laws, policies, and procedures.
• Reviews, prepares, and processes purchase orders, procurement documentation, invoices, and payment requests while monitoring budget availability and obtaining required approvals.
• Manages procurement-related budgets by tracking expenditures, reconciling purchasing card transactions, preparing financial reports, and assisting with budget planning and projections.
• Collaborates with agency leadership and administrative staff to develop, implement, and improve procurement, travel, and administrative policies, procedures, and best practices.
• Maintains agency inventories, asset records, key control systems, meter readings, and other administrative tracking systems to support efficient operations and reporting requirements.
• Serves as the agency Travel Manager by coordinating travel arrangements, processing travel authorizations and reimbursements, and providing guidance on state travel policies and procedures.
• Monitors contracts, deliverables, invoices, and vendor payments while maintaining accurate records and ensuring timely processing and compliance with agency and state requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level