Administrative Program Specialist A

Louisiana State University

3d • Onsite

About The Position

As an Administrative Program Specialist A, you'll help create a positive first impression for every person who walks through our doors. In this role, you will perform and coordinate routine administrative activities including records management, requisitions, purchase orders, travel, risk management, inventory, mail, and communications. You will maintain familiarity with all LSU AgCenter policies concerning administrative matters and interpret policies in answering inquiries or disseminating approved policy statements. You will also maintain region policies and procedures, keep the region informed of changes/additions to these policies, and assist with training new employees on the AgCenter’s policies and procedures. Ensures office and administrative functions are handled properly and evaluates operations and communicates recommended changes. Coordinates the human resources function of the region for classified employees to include proper documentation for appointments, funding changes, evaluations, and terminations. Oversees the hiring process of all positions, as well as leave and payroll functions. Distributes benefit information. Learns and uses the Enterprise Resource Planning system (Workday) for financial and human resources processing and data needs. This position serves as backup to the Assistant to the Regional Director.

Requirements

• Three years of experience in administrative services, or six years of full-time experience in any field, or a bachelor’s degree.
• Must include all relevant education and experience on your official application.
• Applications may be rejected if incomplete.

Nice To Haves

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.
• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.
• Accepting Direction - The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively - The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability - The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Focusing on Customers - The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Following Policies and Procedures - The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Responsibilities

• Perform and coordinate routine administrative activities including records management, requisitions, purchase orders, travel, risk management, inventory, mail, communications.
• Maintain familiarity with all LSU AgCenter policies concerning administrative matters and interpret policies in answering inquiries or in disseminating approved policy statements.
• Maintain region policies and procedures. Keeps region informed of changes/additions to these policies.
• Assist with training of new employees on the AgCenter’s policies and procedures.
• Ensure office and administrative functions are handled properly.
• Evaluate operations and communicate recommended changes.
• Coordinate the human resources function of the region for classified employees to include but not limited to proper documentation for appointments, funding changes, evaluations, and terminations.
• Oversee the hiring process of all positions.
• Oversee leave and payroll functions.
• Distribute benefit information.
• Learn and use Enterprise Resource Planning system (Workday) to for financial and human resources processing and data needs.
• Serve as backup to the Assistant to the Regional Director.

Benefits

• Retirement
• Multiple medical insurance options
• Supplemental insurances (dental, life, long-term disability, accident, vision, long-term care, etc.)
• Tax Saver Flexible Benefits Plan (saves tax dollars on some childcare and medical expenses)
• University holidays (14 per year)
• Generous annual (vacation) and sick leave benefits
• Employee Assistance Program
• Possible educational leave and tuition exemption for coursework at campuses of the LSU System

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level