Administrative Program Specialist A

State of Louisiana • Statewide, LA

19h • Onsite

About The Position

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. Join our team and play a vital role in supporting essential administrative functions while managing programs that make a difference across the department. In this position, you'll coordinate key operational activities, oversee program compliance, manage contracts and budgets, maintain critical data and reports, and collaborate with a variety of stakeholders to ensure efficient and effective operations. If you're looking for a dynamic role where your organizational skills, attention to detail, and initiative can have a meaningful impact, we encourage you to apply!

Requirements

• Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A Bachelor's degree.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Nice To Haves

• Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Responsibilities

• Performs responsible duties related to the proper operation, coordination, and management of at least two administrative functions, including Mail Operations, Printing, Telecommunications, Vehicle Management, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.
• Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.
• Establishes, implements, and revises program standards and guidelines as necessary.
• Coordinates program information by maintaining databases, generating reports, and ensuring information integrity.
• Presents program information in workshops, meetings, and other settings as required.
• Performs certification and eligibility duties related to the program.
• Ensures program compliance with Federal and State regulations.
• Administers contracts, including property leases and service agreements, as they pertain to the program.
• May supervise a small program support staff.

Benefits

• This organization participates in E-verify
• LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.
• LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level